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Salary: $50,000-$55,000 DOQ

Posted: June 25, 2024 at 1:00 PM

Closing: Open Until Filled

JOB SUMMARY: 

 Supervises court administrative staff. Plans, organizes, and supervises the work of the administrative/court clerk. Makes monthly and quarterly reports to City and State Officials. Interprets laws and procedures to subordinates and the general public.

JOB DUTIES AND RESPONSIBILITIES:

• Develop, implement, and enforce policies and procedures for the operation of the Municipal Court including long and short-range plans.
• Ensure that court systems, procedures, and practices comply with applicable laws, regulations, and administrative orders; Research, evaluate and make recommendations regarding the impact of new legislation on court processes and procedures.
• Attend and participate in professional group meetings, training classes, and seminars; stay abreast of new trends and innovations in the field of municipal court administration and other areas in which the position regularly deals.
• Comprehend and make inferences from written material, including state statutes, Supreme Court rulings, City ordinances, administrative orders, letters, memos, policies, and procedures, to ensure the appropriate processes are in place.
• Monitor and maintain the Municipal Court case management system to ensure proper data input and processing of information as well as accountability; Oversee the proper retention and disposition of court records.
• Regularly audit court documents, Incode 9 macros, fine and fee amounts, and statute-offense relationships and update when necessary.
• Compile and analyze data on court activity to prepare and submit appropriate reports to State and local agencies.
• Create and prepare written documents, including procedures, correspondence letters, Incode 9 court document templates, and Standing Orders.
• Oversee the collection, posting, and deposit of all fines, costs, fees, and bond payments; Run Cash Bond Report; monitor and apply refunds, payments and pending cases.
• Act as liaison between the court and public or private organizations, as well as the state or federal government; communicate with the general public, other City employees, vendors, management, contractors, public officials, or others to provide information on court operations, resolve problems, coordinate processes, give instructions, and answer questions.
• Interface with the prosecutor, defense attorneys, jurors, police officers, and witnesses as necessary to streamline court docket and related issues; process plea deals and requests for case information from the prosecutor before court hearings.
• Send Pre-Trial court dockets, videos, complaints, and any other required paperwork to the prosecutor before each Pre-Trial hearing.
• Create and maintain the court calendar, Schedule jury trials and coordinate jury selection, notification, and utilization.
• Set fine amounts and court costs and enter new violations, ordinances, and officers/users into Incode 9 Court and Brazos Technology Software; analyze program specifications for completeness and conformity to State law requirements.
• Process and track Expungement Notifications and Orders from the Galveston County Courthouse.
• Accept and process Appeal Bonds from attorneys; send all required documentation to Galveston County Courthouse.
• Issue Warrants of Arrest and Capias Pro Fine Warrants.
• Attending all Virtual and In Person court hearings; speaking with defendants, explaining and processing agreements granted, resets, etc.
• Enter new/updated existing offenses and officers in Brazos and Incode 9 software.
• Update court website information and lobby notices/signage as required.
• Process Credit Time Served Requests from incarcerated defendants. Review requests, research incarceration history, and case information; compile all info to be given to the Judge for review to grant/deny request.
• Respond to all Motions for Discovery and Court-related Open Record Requests and PIRS.
• Report Assault Family Violence cases to the State as mandated in House Bill 1528.
• Prepare, maintain, and monitor the Municipal Court department budget.
• Perform other duties as assigned.

Qualifications

MINIMUM QUALIFICATIONS: • High School diploma or General Education Degree (GED) • Valid Class C Driver’s License required • Municipal Court Clerk Certification Level 1, required • Must obtain Municipal Court Clerk Certification Level 2 within 3 years of hire KNOWLEDGE, SKILLS AND ABILITIES: • Knowledge of municipal government operations and City Ordinances • Ability to supervise subordinates, develop and implement office procedures and establish and maintain effective working relationships with employees and the general public • Knowledge of the Municipal Court system Incode 9 or equivalent system • Knowledge of court policies, procedures, criminal procedures, and Class “C” misdemeanors • Knowledge of the Penal Code, Code of Criminal Procedures, and the Transportation Code • Skills in the supervision of personnel • Skills in interpersonal relations • Skills in oral and written communication • Skills in establishing priorities and organizing work • Skills in accounting, bookkeeping, training, and performance evaluation