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  • March 22, 2024 7:28 AM | Anonymous member (Administrator)

    City of Georgetown

    JOB DESCRIPTION

    Job Title:  Court Clerk (Deputy or Senior)                                                                                     

    FLSA Category:    Non-exempt

    Effective Date:             3/20/2024                                                                                    Revision Date:             3/20/2024    

    SUMMARY Ensures the efficient and accurate operation of the City's court by performing clerical duties in a timely and adequate manner.

    Applicants are encouraged to submit a cover letter & resume.

    ESSENTIAL FUNCTIONS:  Essential functions, as defined under the Americans with Disabilities Act, may include any of the following representative duties, knowledge, and skills.  This is not a comprehensive listing of all functions and duties performed by incumbents of this class; employees may be assigned duties that are not listed below; reasonable accommodations will be made as required.  The job description does not constitute an employment agreement and is subject to change at any time by the employer.  Essential duties and responsibilities may include, but are not limited to, the following:

    Deputy & Senior:

    ·         Reviews and processes performed community service hours or non-cash requests; ensures information is recorded in multi-data systems.    

    ·         Provides quality customer service to Municipal Court customers by explaining court procedures and driver’s safety courses.

    ·         Assists the public in person and by phone and may interpret for Spanish-speaking defendants.

    ·         Records and processes mail. 

    ·         Ensures the effective coordination of Municipal Court operations to team and other City departments by communicating effectively on problems and issues.

    ·         Performs other duties as assigned.

    Knowledge of:

    ·         Clerical procedures of processing, recording, and preparing legal documents, records, and reports related to court operations.

    ·         City ordinances, court procedures, and legislation pertinent to clerical work

    Skill in:

    ·         Establishing and maintaining effective working relationships with other employees, outside agencies, and the general public.

    ·         Using computers and related software programs.

    ·         Exercising discretion in confidential matters.

    ·         Communicating effectively, both orally and in writing.

    ·         Reads TMCEC clerk manual, memoranda, legislation, and educational materials.

    Deputy:

    ·     Responsible for warrant administration by sending notices, preparing court documents recalling warrants as necessary, and ensuring accurate information is sent to DPS for the Failure to Appear program.

    ·     Responsible for accurate court disposition and fine records by collecting payments, posting correctly to the court system, and balancing a cash drawer and depositing collections, following the established cashiering procedures; records and processes mail.

    ·     Captures documents in a document imaging system to maximize productivity and provide efficient retrieval of information. 

    ·     Assists with the coordination of docket processing by setting and reviewing case information, sending notices, preparing summons or subpoenas, preparing court documents, and providing assistance to judge and prosecutor.

    ·     Executes and transcribes court dockets and records dispositions. 

    ·     Acts as liaison between police, jail, and judge to make arrangements for the judge to provide magistration to persons jailed on MC warrants. 

    ·     Stays abreast of legislature and court procedures and training related to court duties.

    Senior:

    ·     Designs and implements systems and procedures under Municipal Court guidelines to ensure uniform and accurate docket settings, docket notifications, processing applicable forms, processing summons or subpoenas, coordinating courtroom activity, system updating, compliance case monitoring, and quality control.

    • Responsible for warrant administration by issuing summons, capias, and arrest warrants, recalling warrants as necessary, and ensuring accurate information is sent to DPS for the Failure to Appear program.

    ·     Oversees the deputy clerks and customer service reps who are responsible for accurate court disposition and fine records by collecting payments, posting correctly to the court system, balancing a cash drawer, and depositing collections daily.  Ensures proper segregation of duties and verification of work being done.

    ·     Prioritize and coordinate work assignments, and review processes for efficiency. 

    ·     Serves as Team Lead on completing daily tasks, along with special projects, and meeting deadlines. 

    ·     Ensures the front office is adequately staffed to promote good customer service.

    ·     Collects payments, posts correctly to the court system, balances a cash drawer and deposits collections, and follows the established cashiering procedures; prepares daily bank deposits for the department.

    ·     Develops and maintains working relationships with the county, other courts, school officials, community service organizations, and city departments to develop and implement collaborative youth services, including community service options. 

    ·     Researches, compiles, records, and files a wide variety of court records, reports, and materials including citations, summons, warrants, letters, required reports, and complaints. 

    ·     Assists juvenile/minor offenders for alternative sentencing options to include community resources such as, but not limited to; local, state, and federal agencies; school resources, and nonprofit agencies.

    ·     Assists Court Clerk by providing accurate and timely data to prepare monthly reports.

    ·     Assists the Teen Court Program.

    MINIMUM QUALIFICATIONS: 

    Education, training, and Experience Guidelines

    • High school diploma or equivalent.  OR Any equivalent combination of experience, training and/or education that provides the required knowledge, skills, and abilities.
    • Valid Class C Texas Driver’s License.

    Deputy:

    • One (1) year of full-time experience as a court clerk in a computerized system. 
    • Must obtain a Court Clerk Certificate within one (1) year.

    Senior:

    • Three (3) years of full-time experience as a court clerk. 
    • Level 1 Court Clerk certification and required annual training to maintain certification.

    PHYSICAL DEMANDS AND WORKING ENVIRONMENT

    Standing, sitting, walking, lifting, carrying, pushing, pulling, reaching, handling, fine dexterity, kneeling, crouching, crawling, bending, twisting, climbing, balancing, vision, hearing, talking, use of foot controls.

    HIRING RANGE

    Deputy: $16.67 - $20.88, hourly.

    Senior: $19.29 - $24.17, hourly.


  • March 21, 2024 9:33 AM | Anonymous member (Administrator)

    Deputy Court Clerk

    Salary

    $39,520.00 - $45,780.80 Annually

    Location 

    Round Rock, TX

    Job Type

    Full-Time

    Job Number

    201801496

    Department

    Municipal Court - Finance

    Opening Date

    02/02/2024

    Closing Date

    4/17/2024 11:59 PM Central

    Description

    Under general supervision, the Deputy Court Clerk provides support services to the municipal court including scheduling court dockets, maintaining records of the court process, and coordinating assigned activities with the general public.

    Posted range is the starting salary.  Pay rate offered is based on experience.

    Examples of Duties

    • Assist the public in person and by phone including retrieving information and files and providing general information regarding court fines, scheduling of court dates, driving safety courses, deferred adjudication, warrants, and processing extensions; assist the public in problem solving and research activities.

    • Provide staff assistance; prepare periodic reports of municipal court activities; prepare and present staff reports and other correspondence as appropriate.

    • Organize, submit, process, file and/or distribute prepared paperwork for proper signatures.

    • Attend municipal court sessions to process paperwork as required.

    • Perform related duties and responsibilities as required.

    • Maintains data files, in both paper and electronic formats, by keying in data elements, sorting and filing.

    • Collects fines and fees

    • Inputs citation data into the computer system and checks it for accuracy.

    Experience and Training

    • High school diploma or equivalent is required.

    • Two (2) years clerical and cash handling work experience is required.

    • Bilingual is preferred.

    Certificates and Licenses Required

    • Must test for Municipal Court Clerk Certification-Level 1 within 18 months of hire.

    AgencyCity of Round Rock

    Address231 E. Main Street
    Suite 100
    Round Rock, Texas, 78664

    Phone512-218-6641

    Websitehttp://www.roundrocktexas.gov


  • March 19, 2024 7:57 AM | Anonymous member (Administrator)

    Juvenile Case Manager/Deputy Court Clerk

    Reports to: Clerk of the Court

    Salary: Up to $55,141.16 D.O.E.

    PRIMARY DUTY:

    The purpose of this position is to provide clerical, administrative, and quasi-judicial services through assistance in all facets of the operations of the Municipal Court including court in administering the court’s juvenile dockets and supervising the court orders in cases involving juvenile offenders. The Municipal Court Clerk will be responsible for maintaining records of court process, filing complaints, and providing premier customer service while coordinating activities with the general public.

    NECESSARY KNOWLEDGE, SKILLS AND ABILITIES:

    • Ability to read and understand all legal court documents
    • Ability to follow written and oral instructions
    • Ability to prioritize duties
    • Ability to work without close supervision
    • Skill in and knowledge of basic office equipment and software (Word, Excel, etc)
    • Exceptional leadership capabilities
    • Prefer knowledge of the Texas Traffic laws, Code of Criminal Procedures and Penal Code

    EDUCATION AND EXPERIENCE: • High school diploma or equivalent. • Two years experience in municipal court or working for a municipality.

    CERTIFICATES AND LICENSES REQUIRED: • Texas Court Clerk Level 1 Certification; or ability to achieve in 12 months. • Valid Texas Driver’s License with a good driving record

    BENEFITS

    TMRS Pension

    Social Security

    2 medical plans

    Dental Insurance

    Vision Insurance

    Life insurance

    Long Term Disability

    Short Term Disability

    2 weeks paid parental leave

    3 weeks vacation

    13 days sick leave

    10 paid holidays

    Hidden Creek Golf Course perk

    Employee Library Card

    Free BRiCk membership

    Quarterly employee events

    Employee Assistance Program

    & More

    JOIN OUR TEAM: www.burlesontx.com/jobs


  • March 12, 2024 4:34 PM | Anonymous member (Administrator)

    Salary

    $17.98 - $20.00 Hourly

    Location 

    Cedar Park, TX

    Job Type

    Full Time

    Job Number

    202300177

    Department

    Municipal Court

    Division

    Municipal Court

    Opening Date

    01/17/2024

    Closing Date

    Continuous

    The City of Cedar Park

    DEPUTY COURT CLERK description imageThe City of Cedar Park is seeking highly adaptable multitaskers with excellent communication skills for the position of Deputy Court Clerk. Working in the judicial system offers a professional and rewarding career path with diverse and challenging responsibilities. By working at the Cedar Park Municipal Court, you will be interacting with members of the public during stressful circumstances in their lives and have the opportunity to make a difference. If you are excited about working in the court community and dedicated to providing high levels of service to the public, this may be the opportunity for you.
     
    The position of Deputy Court Clerk performs a wide variety of administrative duties in support of the municipal court. Key skills needed for this position are the ability to provide strong bilingual customer service and be highly adaptable; able to switch gears on a continual basis. Strong organization, attention to detail, critical thinking skills, and technical ability is crucial. You must be able to work cohesively with a diverse team and take pride in contributing to a positive and inclusive work environment. 

    The Position

    • Assists the general public in person and by phone, including retrieval of information and files, and providing available options and requirements regarding court case processes, including but not limited to: scheduling of court dates, driver safety course information, warrants, and other compliance options;
    • Maintains quality control for all open and closed citations;
    • Coordinates and prepares documents for judges to review and sign;
    • Compiles, types, records and files a wide variety of court records, reports and materials, including citations, summons, warrants, letters and complaints;
    • Learns, correctly interprets, and applies the laws, codes, policies and procedures related to the processing of court documents; 
    • Processes paperwork from the jail including bonds, payments in full, credit for time served requests;
    • Understands the organization, procedures and operating details of a municipal court system;
    • Operates a computer terminal and printer to type, enter, modify and retrieve a wide variety of court documents, reports, records, letters and other material;
    • Processes documents required by the Municipal Court;
    • Sorts, files, copies and distributes mail, correspondence, court documents and reports to appropriate personnel;
    • Assists with the courtroom docket on a weekly basis, verifying scheduling, researching cases, preparing paperwork and documenting outcomes on cases called before the judge;
    • Processes incoming jurors for jury trials;
    • Processes paper work required by law for cases appealed to a higher court;
    • Attends seminars to continue education;
    • Processes court payments on citations and prepares receipts; 
    • Processes daily deposits; and
    • Performs such other related duties as may be assigned.

    Acceptable Experience, Training, Certifications and Licenses

    High School Diploma or the equivalent, and
    Two (2) years clerical work experience requiring public contact; or
    Any equivalent combination of experience and training which provides the required knowledge, skills, and abilities.
    Previous court experience preferred. 

    Texas Municipal Court Clerk Certification, Level I or the ability to obtain this certification within two (2) years of hire.

    Supplemental Information

    The City of Cedar Park is a vibrant community of 82,220 consistently ranked by the U.S. Census Bureau as one of the fastest growing communities in the Austin metro. Named for a popular park and rail stop in the late 1800s, Cedar Park is now home to two professional sports teams, the Texas Stars AHL hockey team and the Austin Spurs NBA G-league basketball team, as well a growing number of high tech and major manufacturing employers. Cedar Park has several rankings by a variety of sources as one of the Best Cities for Families and one of the Safest Cities in Texas.

    Join our team of dynamic, talented, and dedicated professionals. We work together, we enjoy serving the community, and we have fun at what we do. Join us today!


    The City is an equal opportunity employer that maintains a policy of nondiscrimination with respect to each employee and applicant for employment. The City affirms its commitment that there shall be no discrimination against applicants or employees because of race, color, sex, religion, national origin, age, veteran status, disability, political affiliation, genetic information, or any other protected status.  

    AgencyCity of Cedar Park

    Address450 Cypress Creek Rd, Bldg. 1

    Cedar Park, Texas, 78613

    Phone512.401.5000

    Websitehttp://www.cedarparktexas.gov


  • March 12, 2024 4:33 PM | Anonymous member (Administrator)

    City of Alvarado

    Municipal Court Clerk

    The City of Alvarado is accepting applications for the position of Municipal Court Clerk. The ideal candidate will be a highly adaptable multitasker with excellent communication and administrative skills ready to provide high-quality service to a dynamic and thriving community.

    Alvarado is on the cusp of an explosion of new homes and businesses and that brings with it new City jobs including the addition of a third clerk to the Municipal Court Department. 

    Working in the judicial system offers a professional and rewarding career path with diverse and challenging responsibilities. By working at the Alvarado Municipal Court, you will be interacting with members of the public during stressful circumstances in their lives and can make a difference. If you are excited about working in the court community and dedicated to providing high levels of service to the public, this may be the opportunity for you.

     Join our team of dynamic, talented, and dedicated professionals. We work together, we love to serve the community, and we have fun at what we do!

    Interested in learning more? See the full job posting on our website.

    To apply, please send an email  to wallsb@cityofalvarado.org with the following information:

       1)     A cover letter of at least one page explaining why you are interested in the position. 
     2)     An electronic copy of a completed City of Alvarado Employment Application.
     3)     A list of at least three professional references including phone number and active email address.
     4)     Any other information or materials that you believe will help us evaluate your candidacy.
    Email application submissions that do not include at least items 1, 2 and 3 will be rejected without notification. 


  • March 11, 2024 10:47 AM | Anonymous member (Administrator)

    Salary

    $40,435.20 - $45,739.20 Annually

    Location 

    Coppell, TX

    Job Type

    Full Time

    Department

    MUNICIPAL COURT

    Opening Date

    03/08/2024

    Closing Date

    3/24/2024 5:00 PM Central

    To ensure you receive email communications from us, please add noreply@governmentjobs.com and pclark@coppelltx.gov to your address book.

    The Opportunity

    The City of Coppell Municipal Court is seeking a dedicated Deputy Court Clerk to undertake essential front-facing clerical responsibilities, including customer interaction and professionalism, in addition to managing communication with various stakeholders such as city departments, attorneys, judges, law enforcement, and media via multiple channels. The ideal candidate will possess strong detail orientation and patience, along with a clear understanding and respect for Texas laws while maintaining a neutral stance on personal opinions. 

    The Deputy Court Clerk will perform a wide range of technical and complex legal and clerical duties, requiring substantial knowledge of court processes, procedures, rules, and authority, with frequent contact with the public and adherence to confidentiality standards. They will also handle court appearances, data entry, correspondence processing, cash management, and maintain effective interaction with various stakeholders. 

    Opportunity Description
    To view the full scope of this opportunity, including essential job functions, CLICK HERE

    Schedule Commitment
    Regular attendance is essential to meet the needs of the public. The court's hours of operation are Monday through Friday from 8:00 am – 5:00 pm.


    Pay Plan
    This opportunity is non-exempt and on Pay Grade #6. The full Pay Grade Range is shown for growth and development opportunities within the grade. Salary determination is supported by budget availability and qualifications of the candidate to maintain internal equity. 

    Hiring Range: $19.44-$21.99

    Min $19.44 ($40,436.03) 

    Mid $23.81 ($49,519.81) 

    Max $28.19 ($58,625.63) 


    Candidate Engagement Plan
    March 8-24: Our hiring team will complete our Application Material Review and connect with qualified candidates for a Technical Phone Interview.
    March 25-29: Candidates invited to participate in the next step of our hiring process are asked to complete a facilitated DISC Assessment and invited to attend in-person interview panels.

    April 1-5: Panel Interviews and Writing Practical


    For application support, or to check the status of your application, contact the Employee Experience Team by calling 972-304-3699.   

    Eligibility

    Experience

    • High School Diploma/GED.
    • 2+ Years experience in public customer service, data entry, cash handling, and deposit preparation.
    Knowledge/Skills/Abilities
    • Working knowledge of Municipal Court operations, policies, and procedures.
    • Knowledge of computers and software applications.
    • Knowledge of cash handling practices and processes.
    • Familiar with legal definitions and terminology and with the preparation and processing of court documents.
    • Ability to effectively handle customers on the court efficiently and courteously,
    • Ability to use a variety of common office equipment, including personal computer, ten-key adding machine, telephone, fax machine, copy machine, and the ability to digitally document all Municipal Court data.
    • Ability to communicate orally and in writing with members of various city departments, attorneys, and the public,
    • Ability to meet deadlines related to court and trial appearances and filing dates, including daily posting requirements.
    • Ability to assess situations, remain calm and react appropriately.

    This is Coppell

    Coppell Municipal Court

    The Coppell Municipal Court Number 1 is dedicated and committed to promoting the highest standards in customer service, upholding the integrity of the court, and building public trust and confidence.

    CLICK HERE to learn about the City of Coppell Culture!
    CLICK HERE  to meet the dedicated professionals that make up the City’s departments, learn about the services they offer, and discover how we modernize, innovate, and break barriers to the government to make Coppell the place you want to be.     

    In accordance with the ADA, the City of Coppell is willing to consider any reasonable accommodation.

     

    AgencyCoppell, City of (TX)

    Address255 Parkway Blvd

    Coppell, Texas, 75019

    Phone972-304-3699

    Websitehttp://coppelltx.gov


  • March 05, 2024 11:08 AM | Anonymous member (Administrator)

    Deputy Court Clerk

    Salary

    $39,520.00 - $45,780.80 Annually

    Location 

    Round Rock, TX

    Job Type

    Full-Time

    Job Number

    201801496

    Department

    Municipal Court - Finance

    Opening Date

    02/02/2024

    Closing Date

    3/18/2024 11:59 PM Central

    APPLY ONLINE AT https://www.roundrocktexas.gov/city-departments/human-resources/job-openings/

    Description

    Under general supervision, the Deputy Court Clerk provides support services to the municipal court including scheduling court dockets, maintaining records of the court process, and coordinating assigned activities with the general public.

    Posted range is the starting salary.  Pay rate offered is based on experience.

    Examples of Duties

    • Assist the public in person and by phone including retrieving information and files and providing general information regarding court fines, scheduling of court dates, driving safety courses, deferred adjudication, warrants, and processing extensions; assist the public in problem solving and research activities.

    • Provide staff assistance; prepare periodic reports of municipal court activities; prepare and present staff reports and other correspondence as appropriate.

    • Organize, submit, process, file and/or distribute prepared paperwork for proper signatures.

    • Attend municipal court sessions to process paperwork as required.

    • Perform related duties and responsibilities as required.

    • Maintains data files, in both paper and electronic formats, by keying in data elements, sorting and filing.

    • Collects fines and fees

    • Inputs citation data into the computer system and checks it for accuracy.

    Experience and Training

    • High school diploma or equivalent is required.

    • Two (2) years clerical and cash handling work experience is required.

    • Bilingual is preferred.

    Certificates and Licenses Required

    • Must test for Municipal Court Clerk Certification-Level 1 within 18 months of hire.


    AgencyCity of Round Rock

    Address231 E. Main Street
    Suite 100
    Round Rock, Texas, 78664

    Phone512-218-6641

    Websitehttp://www.roundrocktexas.gov


  • March 05, 2024 11:05 AM | Anonymous member (Administrator)

    Clerk of Court

     APPLY ONLINE AT https://www.liveoaktx.net/departments/human-resources/careers

    Position Summary:

    Under general supervision, manages all non-judicial functions for the Municipal Court and staff by setting trial dates, reviewing cases, aiding in the development of the departmental budget, and preparing reports. 

     

    Essential Functions and Responsibilities:

    • Collects payments and prepares deposits; reviews cashier drawers at the end of the day; provides customer services in-person and over the phone; assists defendants by setting up deferred disposition, defensive driving, 30-day extensions, and payment plans.
    • Scans closed cases into computer system; tracks the clearance of warrants; works with the Police department to resolve issues as needed; responds to attorneys requesting deferred disposition or court appearances.
    • Creates forms in macros for Court and Warrant Officer use; updates procedures in the Court Manual.
    • Processes employee time sheets; reviews and approves vacation and sick leave; schedules training sessions for Deputy Court Clerks and Warrant Officers.
    • Submits a variety of reports to appropriate departments and agencies; calculates funds needed for the Court budget.
    • Prepares warrants for Judge’s signature; adds and removes cases from the computer system downloads citations; coordinates jury trials.
    • Provides general administrative support to the judge, officers, and attorneys.
    • Performs other duties as required or assigned.

    Job Requirements:

    Knowledge of:

    • Cash handling and basic accounting practices and procedures.
    • Supervisory principles and practices.
    • Court procedures.
    • General legal terminology.
    • Pertinent Federal, State, and local laws, codes, and safety regulations.
    • Record keeping, report preparation, filing methods, and records.
    • General office policies and procedures; computers and general office equipment.

    Skill in:

    • Maintaining accurate reports, filing systems, and technical documents.
    • Communicating effectively both verbally and in writing.
    • Interacting tactfully and professionally with City staff, outside agencies, and the public.
    • Typing and entering data with speed and accuracy.
    • Organizing work and setting priorities to meet deadlines.
    • Effectively leading, supervising, training and developing assigned staff.
    • Preparing accurate reports and statements.
    • Establishing and maintaining strong working relationships.
    • Operating a computer and related software.

    Education and Experience:

    High school diploma or GED equivalent and three (3) years of experience in a municipal court setting; OR an equivalent combination of education, training, and experience.

     

    Licenses, Certifications, and Equipment:

    A valid State driver’s license is required.

    Must possess a Level II Court Clerk certification.

     

    Work is performed in a standard office environment and customer service window. Operates standard office equipment such as personal computer and related software, fax machine, and copy machine.

     

    Starting Salary:

    $45,779 - $49,299 annually, (DOQ) depending on qualifications.  Step increase after successful six month probation.

     

    Benefits:

    Education Assistance, Annual Step Increases, Certification Pay of up to $150 per month, Uniform Cleaning Allowance of $900 annually, Paid Vacation, Sick, (10) Holidays, (1) Floating Holiday and Longevity Day, Health, Dental (DHMO Plan) and Basic Life, LTD & AD&D paid at 100% for employee along with 45% dependent coverage. Voluntary plans Vision, Additional Life/AD&D, STD, and FSA.  Retirement Plan - Texas Municipal Retirement System (TMRS) the City matches two to one. An employee becomes vested with the City at five years unless eligible for prior year service credit. 

  • March 05, 2024 7:48 AM | Anonymous member (Administrator)

    Position Information

    APPLY ONLINE AT https://www.austincityjobs.org/postings/116596

    Position Information

    Posting Title Court Clerk Assistant - Bilingual (English/Spanish)
    Job Requisition Number COA091201
    Position Number 100730
    Job Type Full-Time
    Division Name Municipal Court
    Minimum Qualifications

    Education and/or Equivalent Experience:

    • Graduation from an accredited high school or equivalent plus four (4) years of related experience
      OR
    • Associates degree plus two (2) years of related experience


    Licenses or Certifications:

    • None.
    Notes to Applicants

    Employment Application:
    The City of Austin employment application is an official document; incomplete applications will not be considered.

    Please be sure to detail on the application all current and previous employment that you wish to be considered as part of your qualifications.

    • The Employment Record should be complete with job titles, employment dates, job duties, functions and responsibilities for each position held. Starting salary will be based on overall relevant experience from your application.
    • A Résumé is required, but statements such as “see résumé” will not be accepted. You may use “N/A” for fields that are not applicable.
    • Please note that Austin Municipal Court may close the job posting at any time after 7 days from the date of the initial advertisement.
    • Once the job posting has closed, applications cannot be changed.


    Additional Information:

    Skills assessments may be used to determine selection for interview process after initial applicant review.

    This position will require a pre-employment Criminal Background Investigation (CBI)

    Working with the City of Austin provides a number of health and welfare benefits such as low-cost medical, dental, vision, paid leave time, a highly competitive retirement plan, training opportunities and more. Please click HERE for more information.

    This position is eligible for Public Service Loan Forgiveness (PSF) Program. This program is a federal program that is intended to encourage individuals to work in public service by forgiving the balance of their federal student loans.

    To learn more about the Court Clerk Assistant positions at Austin Municipal Court, please watch this video https://www.youtube.com/watch?v=944iAG0EMys

    Pay Range

    $21.78 – $24.50 per hour

    Hours

    Please note: Schedule may include days, evenings, nights, weekends and/or holidays.
    Municipal Court is a 24 hour, 7 days per week business operation.
    Schedule/location may change based upon business needs.

    Job Close Date 03/25/2024
    Type of Posting External
    Department Municipal Court
    Regular/Temporary Regular
    Grant Funded or Pooled Position Not Applicable
    Category Professional
    Location 6800 Burleson Road, Building 310, Ste 175 Austin, TX 78744
    Preferred Qualifications

    Preferred Experience:

    • Experience handling monetary transactions (cash, credit card, checks, money orders, etc.).
    • Experience performing multiple tasks using multiple computer programs (such as: Word, Database systems, Excel).
    • Bilingual in English/Spanish.
    Duties, Functions and Responsibilities

    Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned.

    1. Responds to customers regarding legal options to satisfy cases, including fines, trials or hearings, drivers safety, deferred dispositions, warrants, extensions, jail bond outs, posting of bonds, filing motions and others as appropriate to criminal and administrative case types.
    2. Updates case files in the Court’s case management system as contact is made with customers, judges, prosecutors, defense attorneys, witnesses and others.
    3. Applies payments as appropriate, balances cash drawers, and prepares deposits of considerable amounts of money daily. Reviews financial information and applications to negotiate with customers to set-up payment plans to include weekly monitoring.
    4. Coordinates with prosecutors and police officers their availability to schedule hearings, trials and appearances on dockets.
    5. Prepares official court documents to prepare for court cases. Prepares cases for transfer to other courts as appropriate. Contacts defendants, prosecutors, defense attorneys, officers and others regarding court appearances and non-compliance issues. Researches names, addresses and telephone numbers of defendants using various databases to facilitate contact and case compliance.
    6. Assists judge in courtroom, monitors and attends to juror needs, coordinate courtroom activity (including maintaining order).
    7. Generates complaints (official charging instruments), prepares summons and subpoenas, and prepare paperwork such as defendants histories for use at appearance docket.
    8. Monitors cases for compliance, process cases in accordance with legal requirements, and prepares documentation for judges and prosecutors, including warrant of arrest.
    9. Compiles data/information, tracks and monitors for performance measures and/or reports;
    10. Investigates and recommends resolution of procedural and operational problems.

    Responsibilities – Supervisor and/or Leadership Exercised:

    • None.
    Knowledge, Skills and Abilities

    Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed.

    • Knowledge of appropriate laws, policy or procedures dependent on circumstances.
    • Knowledge of court proceedings.
    • Knowledge of city practices, policy and procedures.
    • Skill in oral and written communication.
    • Skill in handling multiple tasks and prioritizing.
    • Skill in using computers and related software.
    • Skill in data analysis and problem solving.
    • Ability to handle hostile or difficult customers.
    • Ability to retain knowledge of historical laws and procedures.
    • Ability to perform basic mathematical calculations.
    • Ability to use document scanners and related software applications.
    • Ability to communicate effectively with diverse groups of individuals utilizing tact and diplomacy.
    • Ability to establish and maintain good working relationships with other City employees and the public.
    • Ability to exercise discretion in confidential matters.
    Criminal Background Investigation This position has been approved for a Criminal Background Investigation.
    EEO/ADA

    The City of Austin is committed to compliance with the Americans with Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call (512) 974-3210 or Texas Relay by dialing 7-1-1.

    The City of Austin will not discriminate against any applicant or employee based on race, creed, color, national origin, sex, gender identity, age, religion, veteran status, disability, or sexual orientation. In addition, the City will not discriminate in employment decisions on the basis of an individual’s AIDS, AIDS Related Complex, or HIV status; nor will the City discriminate against individuals who are perceived to be at risk of HIV infection, or who associate with individuals who are believed to be at risk.

    Information For City Employees: If you are an employee within the department, are in good standing and meet both the minimum and preferred qualifications, then you will receive an initial interview.

    Supplemental Questions

    Required fields are indicated with an asterisk (*).

    1. * The minimum qualifications for the Court Clerk Assistant – Bilingual position are: Graduation from an accredited high school or equivalent, plus four (4) years of related experience OR graduation with an associate degree from an accredited college or university, plus two (2) years of related experience. Must be bilingual (English/Spanish) and pass pre-employment assessment. Do you meet these minimum qualifications?
      • Yes
      • No
    2. * Are you bilingual in Spanish and English?
      • Yes
      • No
    3. * This position requires a criminal background investigation (CBI). By selecting the following, you are acknowledging that you understand if you are selected as a top candidate for this position, you will need a successful CBI to be hired.
      • I acknowledge and understand this position requires a Criminal Background Investigation.
    4. * Please list all days and/or hours that you cannot regularly work.

      (Open Ended Question)

    5. * Please describe your experience in handling cash or processing payments and indicate the position(s) listed on your application that support(s) your answer.

      (Open Ended Question)

    6. * Please indicate the number of years of experience you have using a computer in the workplace and indicate the position(s) listed on your application that support(s) your answer.

      (Open Ended Question)

    7. * Please describe your experience working in customer service and indicate the position(s) listed on your application that support(s) your answer.

      (Open Ended Question)

    Optional & Required Documents

    Required Documents

    1. Resume
    Optional Documents
    1. Cover Letter


  • March 04, 2024 9:08 AM | Anonymous member (Administrator)

    JOB DESCRIPTION

    • Job description statements are intended to describe the general nature and level of work being performed by employees assigned to this job title.  They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required.

    Effective Date:                                February 2024

    Job Title:                                           Warrant Clerk

    Department:                                     Municipal Court

    Reporting Responsibility:            Assistant Court Administration

    SCOPE OF SUPERVISION:                     N/A

    FLSA CLASSIFICATION:                          Non-exempt

    Pay Grade:                                                   15

    I.              JOB SUMMARY Under direct supervision of the City Secretary/Assistant Court Administrator. Performs clerical and quasi-judicial administrative functions necessary to support the Municipal Court, requiring knowledge of Municipal Court procedures and traffic laws.  Provides support to the Warrant Officer and Court Clerk II in their functions of administering justice. Has extensive public contact requiring judgment, initiative, discretion, and tact.

    Ability to handle multiple tasks simultaneously.  Must have effective communication skills, ability to work in fast-paced, high stress environment, and deal with conflict. Must have cash handling experience  Preference will be given to a candidate that has experience with Municipal Court procedures and Incode software.  Spanish language skills are a plus. A completed application is required for this position.  Applications can be obtained from our website:  www.ci.windcrest.tx.us or at City Hall, 8601 Midcrown, Windcrest, TX 78239.  EOE.

    II.         JOB REQUIREMENTS:

    A.        EDUCATION AND/OR EXPERIENCE:  Must have a high school diploma or a GED; six months related experience and/or training preferred. 

    B.        CERTIFICATES, LICENSES, REGISTRATIONS:  Possess 32 Hour New                Clerk training through Texas Municipal Court Education Center (TMCEC)

               and obtain Court Clerk Level I Certification within first year of employment. Ability to obtain Notary Public Certificate within first year of employment.

    C.        CONTINUING EDUCATION:  Attendance of programs provided by the Texas Municipal Court Education Center (TMCEC) for continuing education.

    D.        SKILLS:

    • 1.         READING: Ability to read and comprehend simple to complex instructions, including but not limited to: laws and ordinances, technical reports, manuals, correspondence and memos, office communications, legal opinions, policies and procedures.

    2.         WRITING: Ability to communicate effectively in writing.

    3.         MATH: Operation of calculator and computer.

    4.         REASONING: Ability to apply common sense understanding to carry out instructions. Ability to deal with standardized situations with occasional variables. Ability to discern when other parties need to be involved in validating priorities.  Skill in organizing resources and establishing priorities.

    5.         SPEAKING: Effective verbal communication skills required.

    6.         INTERPERSONAL: Ability to interact with staff, the general public, Mayor, City Council, Judge, Prosecutor, Clear verbal communication skills required.

    7.         OTHER JOB SKILLS: Skill in the use of computers and computer                           networks

    III.                    JOB DUTIES/ESSENTIAL JOB FUNCTIONS:

    A.        Provide and assist public, either in person or by telephone, with  information on status of citations, compliance dismissals, requests for continuance, and warrants.

                          B.       Receives and processes daily payments on citations, payment          plans, deferred dispositions, and/or warrants.

    C.        Processes mail received by the Municipal Court related to      warrants.

                          D.       Processes Cash Bonds and PR Bonds for warrants of arrest.

                            E.        Prepares notices and warrants for “Failure to Appear” in Municipal                                       Court and monitors warrants files.

    F.         Attends all Municipal Court Sessions.

                         G.       Creates and maintains all warrants and capias pro fine Warrants

                         H.        Issue Out of State Violator Compact

                          I.          Follows up on defendants with outstanding balances owed

                         J.         Sends balance due letters to defendants that have defaulted on                                           payment agreements.

                        

    K.        Issues show cause hearings for defendants with past due                                          balances

                         L.         Maps out geographic location of warrants for Warrant Officer

                         M.        Communicates with Warrant Officer Warrant Activity

                         N.         Tracks all warrant activity

                         O.         Creates warrant officer monthly report

                         P.         Process Bonds and PR Bonds

                         Q.         Sends Warrants to Omni

                         R.        Updates Omni System of Changes relating to Warrants

                         S.         Files and maintains filing system of all warrants

                         T.         Assists in support of the Municipal Court with any other duties as assigned.

              U.     Prepares Administration Reception area and Council Chamber for all Municipal Court Sessions.

    IV.       OTHER JOB FUNCTIONS:

    A.         Receive telephone calls and visitors; ascertain nature of business, answer broad spectrum of questions, resolve problems and/or take appropriate action for their resolution, direct calls and visitors to appropriate person for disposition.

    B.         Process online payments.

    C.         Notarizes documents for customers

    D.         Operate all standard type of office equipment.

    • V.        WORKING CONDITIONS AND JOB DEMANDS: Work may, on occasion,            involve exposure to unusual elements, such as extreme temperatures, dirt, dust,   fumes, smoke, unpleasant odors, and/or loud noises. Work environment involves   minimal exposure to physical risks, such as operating dangerous equipment or working with chemicals.
    •            
    • JOB DUTIES
    • PERCENT OF TIME
    • STRENGTH
    • PHYSICAL
      DEMAND
    • ESSENTIAL FUNCTIONS
    • 75%
    • M
    • A B C D E F G H I J K
    • M N O P Q R S
    • OTHER JOB FUNCTIONS
    • 25%
    • L
    • A B C D E F G H I J K
    • M N O P Q R S
    •             ESSENTIAL FUNCTIONS - LISTED IN DESCENDING ORDER OF             FREQUENCY; IN THE STRENGTH COLUMN, S= SEDENTARY, L= LIGHT,
    • M= MEDIUM, H= HEAVY, VH= VERY HEAVY.
    •             PHYSICAL DEMANDS - SEE CODE LISTED IN PHYSICAL DEMAND       COLUMN; A= STANDING, B= SITTING, C= WALKING, D= LIFTING,
    • E= CARRYING, F= PUSHING/PULLING, G= REACHING, H= HANDLING,
    •  I= FINE DEXTERITY, J= KNEELING, K= CROUCHING, L=CRAWLING,
    • M= BENDING, N= TWISTING, O= CLIMBING, P= BALANCING, Q= VISION,
    • R= HEARING, S=TALKING, T= FOOT CONTROLS, U= OTHER

    VI.       NON-PHYSICAL DEMANDS: Change of tasks, performing multiple tasks simultaneously and working with others as part of a team, noisy/distracting   environment, irregular schedule/overtime and tedious exacting work.

    • VII.       MACHINES, TOOLS, EQUIPMENT AND WORK AIDES:  Computer, workstation and/or laptop, phone, copier and fax.


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