Court Administrator

The Court Administrator is responsible for the day-to-day operations of the municipal court, requiring a specialized knowledge of court operations, policies, and procedures, and computerized court software programs; supervises subordinate court staff, maintains all court records; assists customers via the telephone and in person; and does related work as required. The Court Administrator provides administrative support to the Municipal Court Judge and Prosecutor; prepares and approves reports to be submitted to different State agencies, City Council, and City Manager. The Court Administrator plans, directs, and reviews the activities of the Municipal Court staff.

REQUIREMENTS:

• High School Diploma, or equivalent to the same required years of court experience may be substituted for a high school diploma provided the incumbent holds a valid Texas Municipal Court Clerk Level I or higher certification.
• Must be certified as a Level I Texas Municipal Court Clerk.
• Must be or become certified as a Level II Texas Municipal Court Clerk within two and one-half years from hire date, and must maintain certification.
• At least three (3) years of Municipal Court experience;
• Two (2) years of Supervisory experience in Municipal Court preferred.
• Must be a Notary Public or become certified within six months of hire.
• Must hold a valid Texas Driver's License.
• Must be bondable under City's public employee blanket bond. All required licenses and certificates must be current and valid.

SALARY RANGE: $65,000.00 - $85,000.00 D.O.Q.

BENEFITS:

• 100% Employer Paid Health, Dental and Life Insurances for Employee.
• Texas Municipal Retirement System at 7% with 2:1 match.
• Four-Day Work Week Schedule option.
• Paid Holidays.
• Accrued Paid Personal Leave.
• Accrued Paid Major Medical Leave.
• Section 125 Cafeteria Plan option.
• Voluntary participation in Section 457 Deferred Compensation Plan.

TO APPLY:

Submit Application and Resume to Lisa Hernandez, HR Director, by Email: l.hernandez@leonvalleytexas.gov, by Fax: (210) 684-1515, or by mailing to: 6400 El Verde Road, Leon Valley, Texas 78238. For additional information about the City of Leon Valley, see our website at: www.leonvalleytexas.gov. Open until filled.

JOB SUMMARY:

The Court Administrator is responsible for the day-to-day operations of the municipal court requiring a specialized knowledge of court operations, policies, and procedures, and computerized court software programs; supervises subordinate court staff, maintains all court records; assists customers via the telephone and in person; and does related work as required. The Court Administrator provides administrative support to the Municipal Court Judge and Prosecutor; prepares and approves reports to be submitted to different State agencies, City Council, and City Manager. The Court Administrator plans, directs and reviews the activities of the Municipal Court staff.

ESSENTIAL JOB FUNCTIONS: Note: This information is intended to be descriptive of the key responsibilities of the position. The list of essential functions below does not identify all duties performed by any single incumbent in this position.

Coordinate all day-to-day municipal court activities with defendants, Judges, City Prosecutor, Police Department, attorneys, court staff, and other levels of the criminal justice system; to include court dockets, jury charges and all court cases.

Perform complicated administrative duties and clerical functions requiring considerable discretion and specialized knowledge of the court, court operations, policies, and procedures.

Coordinates implementation of the security plan for Municipal Court.

Reviews pending cases, court schedules, and related items. Prepare and maintain appropriate court-related calendars.

Act as liaison between prosecutors and attorneys, judge, police officers, and the general public, and is has the ability to resolve difficult problems and situations in an effective manner.

Coordinate the processing of all jury trial requests.

Coordinate the preparation of files for court use, process timely notices to defendants of arraignments, trials, and hearings.

Prepare monthly and quarterly reports for local and state agencies and ensure accurate information is sent, reviewing clearing information, and preparing reports for payment.

Ensures that internal controls are implemented for cash handling, mail processing and non-cash processing; reconciles court system to the City’s general ledger.

Receive, process and post payments to municipal court case, and to other accounts via computer terminal.

Receipt, deposit, and account for all monies collected and balance cash drawer and prepare cash reports daily.

Coordinate the posting and transmittal of Failure to Appear Program files to Department of Public Safety vendors with court staff;

Process all Failure-to-Appear, General Warrants, Capias Warrants and a prepare a periodic accounting of bonds processed;

Attend job-related training to maintain municipal court proficiency as assigned;

Prepare files for court use and coordinate the timely processing of notices to defendants of arraignments, trials and hearings;

Process appeals, stamp and sign complaints.

Compile statistics and maintain statistical records;

Assist the public by telephone and in-person with questions requiring knowledge of municipal court legal requirements and court policies;

Coordinate posting of accounts overdue and receipts of accounts paid from municipal court collection agencies;

Accurately arrange, index, and file letters and documents numerically and alphabetically;

Responsible for maintaining an accurate and efficient filing and storage system of Municipal Court Records; Prepare records for storage in archives in accordance with the City’s records retention schedule;

Must be able assist with processing utility billing payments as needed;

Post program files to DPS, process warrants, and preparing periodic accounting of bonds;

Assists customers by receiving and processing payments, accounting for all monies collected, balancing cash drawer and answering questions;

Responsible for understanding the daily operation of all divisions within the Municipal Court; to include for the training of staff on the proper use of the Municipal Court Records Management System.

Responsible for maintaining the required user fields, system maintenance, and updates for the Municipal Court Records Management System, and court website updates.

Responsible for maintaining the required user fields, system maintenance, and updates for the document imaging system.

Responsible for ensuring that the court complies with the Office of Court Administration Collections Program.

Assists in preparing and managing the department’s budget, resources, and capital improvement plan; serves as custodian of funds of the Court and conducts internal audits; implements procedures to process financial transactions.

The Court Administrator serves as the Records Management Officer for the retention, preservation, and destruction of Court records. Reviews record retention schedules and revises schedule as necessary.

Prepares supportive documentation to be presented to City Council for approval of contracts and ordinances; manages contracts with collection agencies and others; coordinates with prosecutor information needed to prosecute cases.

Enforces and reviews compliance with the Rules of Judicial Administration (Judicial Records) and Rule 12.

Provides administrative support to the Municipal Court Judge, including preparing and maintaining required reports, scheduling court dates, documenting all court activities, and ensuring compliance with legal requirements; Implement changes in the laws that affect Court proceedings.

Read difficult source documents and computer screen;

Prepare and complete all reports and paperwork promptly, legibly, accurately, neatly, and with correct grammar and spelling;

Demonstrate pleasant, courteous, and efficient interactions with the general public, City employees and Department Staff;

Must be able to read, comprehend and interpret for others city codes and ordinances;

Sit for extended periods of time writing reports, correspondences on the computers;

Use tact, diplomacy and discretion as required;

Have a working knowledge of city codes and departments;

Read, write, and converse fluently in English;

May be asked to work a flexible schedule, to include evenings hours, weekends, and holidays;

Must have the ability to attend work regularly and predictably;

Must have the ability to perform the normal interactive functions of the job, and to withstand the normal stresses of the workplace;

Follow the departmental operations in concert with all applicable laws, ordinances and policies/procedures from the City Council, City Manager;

Read, write and understand written instructions, reports, documents, plans and maps;

Excellent professional customer service skills to include discretion, courtesy, and patience;

Must possess a working knowledge of general office equipment, procedures, and operations;

Operates City vehicles in a safe manner;

Must not pose a threat to the health and safety of self or others; and

Must be able to work closely with others as part of a team.

Performs other duties as assigned by the City Manager or required of the position.

Posting Title	Associate Hearing Officer
Job Requisition Number	COA089900
Position Number	100644
Job Type	Full-Time
Division Name	Municipal Court
Minimum Qualifications	Education and/or Equivalent Experience: Associate’s degree from an accredited college or university with major course work in a field related to Business Administration, Social Science, or other related field plus two (2) years experience in a related field. Experience may substitute education up to a maximum of two (2) years. Licenses or Certifications: None.
Notes to Applicants	Employment Application: The City of Austin employment application is an official document; incomplete applications will not be considered. Please be sure to detail on the application all current and previous employment that you wish to be considered as part of your qualifications. Detailed, complete Employment Application is required to help better evaluate the applicant’s qualifications – minimum and preferred as noted on the job posting. Incomplete applications will be disqualified. You must use “N/A” for fields that are not applicable. Employment history dates must include month and year as well as the name and contact information for the supervisor and/or human resources department. Verification of employment history dates on resume should match online Employment Application. Starting salary will be based on overall relevant experience from your employment application, not your resume or cover letter. Please note that Austin Municipal Court may close the job posting at any time after 7 days from the date of the initial advertisement. Additional Information: Travel:If you are selected for this position, and meet the Driver Safety Standards in the City of Austin Driver Safety Program, you may drive when necessary to multiple locations as part of your regular job duties. Otherwise, you are responsible for getting to and from these locations. Skills assessments may be used to determine selection for interview process after initial applicant review. This position will require a pre-employment Criminal Background Investigation (CBI) Working with the City of Austin provides a number of health and welfare benefits such as low-cost medical, dental, vision, paid leave time, a highly competitive retirement plan, training opportunities and more. Please click HERE for more information. This position is eligible for Public Service Loan Forgiveness (PSF) Program. This program is a federal program that is intended to encourage individuals to work in public service by forgiving the balance of their federal student loans.
Pay Range	$22.85 – $26.24 per hour
Hours	Please note:  Schedule may include days, evenings, nights, weekends and/or holidays.  Municipal Court is a 24 hour, 7 days per week business operation.  Schedule/location may change based upon business needs.  Associate Hearing Officers staff offices at the court’s main location and an office at City Hall located at 301 West 2nd Street, Austin, TX 78701
Job Close Date	09/17/2023
Type of Posting	External
Department	Municipal Court
Regular/Temporary	Regular
Grant Funded or Pooled Position	Not Applicable
Category	Professional
Location	6800 Burleson Road, Building 310, Ste 175 Austin TX, 78744
Preferred Qualifications	Preferred Experience: Experience in interpreting laws and ordinances governing municipal civil violations or experience in conducting administrative hearings. Experience with personal computers. Bilingual preferred, but not required. Ability to travel between offices of court’s main location and City Hall depending on business needs.
Duties, Functions and Responsibilities	Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned. Performs hearing officer functions including managing and conducting hearings in person to determine liability of civil violations, making judgments based on evidence submitted. Researches and applies appropriate laws in regards to contested civil violations submitted by mail and determines liability. Performs research to determine ownership of vehicles accumulating multiple civil violations. Communicates information and detailed explanations to internal and external customers about the civil enforcement program, hearing dates, report data, etc. Confirms and orders the authorization to boot and/or tow vehicles in violation of City of Austin ordinances. Prepares cases for judicial appeal hearings. Investigates civil violation sites to determine validity of disputed claims. Enters findings and other information into courts case management system. Recommends changes to civil case handling policies and procedures to the Hearing Officer. Prepares records destruction requests. Responsibilities – Supervisor and/or Leadership Exercised: None.
Knowledge, Skills and Abilities	Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed. Knowledge of Federal, State and Local laws. Knowledge of city practices, policy and procedures. Knowledge of criminal enforcement proceedings. Skill in oral and written communication. Skill in handling multiple tasks and prioritizing. Skill in using computers and related software. Skill in planning and organizing. Ability to handle difficult situations. Ability to read/comprehend/interpret laws and ordinances governing municipal civil violations or other administrative hearings. Ability to establish and maintain good working relationships with city employees and the public.
Criminal Background Investigation	This position has been approved for a Criminal Background Investigation.
EEO/ADA	The City of Austin is committed to compliance with the Americans with Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call (512) 974-3210 or Texas Relay by dialing 7-1-1. The City of Austin will not discriminate against any applicant or employee based on race, creed, color, national origin, sex, gender identity, age, religion, veteran status, disability, or sexual orientation. In addition, the City will not discriminate in employment decisions on the basis of an individual’s AIDS, AIDS Related Complex, or HIV status; nor will the City discriminate against individuals who are perceived to be at risk of HIV infection, or who associate with individuals who are believed to be at risk.
Information For City Employees: If you are an employee within	the department, are in good standing and meet both the minimum and preferred qualifications, then you will receive an initial interview.

Salary

$18.75 - $25.93 Hourly

Location 

Municipal Bldg - 405 N. Rusk Street

Job Type

Full Time

Job Number

00014

Department

Municipal Court

Opening Date

09/04/2023

APPLY ONLINE AT CITY OF SHERMAN JOBS

JOB SUMMARY

            Under the general direction of the Director of Finance, performs a variety of technical record-keeping and clerical duties in support of the Municipal Court; process forms, orders and documentation for court cases from origin to final disposition; assist the public and explain court procedures.

ESSENTIAL DUTIES

•  Enter violations, transactions, proceedings, and other documentation relative to case management into the court's computer system. 
• Receive and process payments of fines, fees, and court costs.
• Develops court dockets and maintains court records.
• Monitors case dispositions for compliance with court orders. 
• Communicate court procedures, defendant rights, and municipal law to the public
• Responds to inquiries from the Judge and prepares paperwork pertaining to Judge’s orders
• Retrieves case files and other documentation required by prosecutors.
• Set cases for various types of hearings; prepare dockets and notify parties related to case; process continuance requests and notify parties involved. 
• Prepare daily deposit and reconcile to cash collection report.
• Maintain confidentiality and tact in dealing with the public. 
• Perform other related duties as assigned.

 

MINIMUM QUALIFICATIONS

              Knowledge of: 

• Proper business English, spelling, punctuation, arithmetic, office practices, and procedures and operation of office equipment. 
• Municipal Court functions and procedures, including knowledge of applicable recordkeeping requirements for court actions and defendant case files.
• Court and case processing procedures, including knowledge of legal forms, documents and terminology.
• City ordinances, State laws, regulations and procedures.
• Microsoft Outlook and Word applications
• Computers, online searches and services, and various software applications.

 

              Ability to:

• Communicate and deal tactfully and effectively with other employees and the public.
• Learn and accurately apply numerous laws, regulations, policies and procedures related to court activities.
• Work independently and make responsible decisions in accordance with court policies and procedures.
• Organize and prioritize work and appropriately schedule court activities.
• Complete work accurately and rapidly with intense periods of concentration and frequent interruptions.
• Effectively resolve interpersonal conflict and interact with emotionally distraught, angry or hostile individuals. 
• Establish effective working relationships with diverse populations, co-workers and other agencies.
• Operate a computer, scanner, copiers, and other office equipment.

 

             Experience and Education: Any combination equivalent to the level of experience and education that would likely provide the required knowledge and abilities                 will qualify. 

 

              Experience: 

• One year of related clerical experience in a Municipal Court or other closely related work environment.

              Education: 

• High School Diploma or GED required. 

 

              Licenses/Certifications:

• Court Clerk Level 1 Certification, or be willing to complete a 32-hour training program for new Court Clerks within two years of hire; and work toward court clerk certification.

 

ENVIRONMENTAL FACTORS

Incumbents in this position are required to work various shifts as assigned. Due to the unpredictable and critical nature of the required duties for this position,          
incumbents assigned to this position must be willing and available to work additional hours beyond their assigned shifts, sometimes with little or no notice.               Incumbents in this position must be able to remain seated and operate a computer for extended periods of time.

 

JOB DESCRIPTION VERIFICATION AUTHORIZATION

The aforementioned statements are intended to describe the general nature and level of working being performed by individuals assigned to this job.  They are not intended to be an exhaustive list of all responsibilities, duties and skills required of personnel classified in this position.  This job description is subject to change as well as the needs and requirements of the job change. 

 

ADA/EEO COMPLIANCE

The City of Sherman is an Equal Opportunity Employer. In compliance with the American’s with Disabilities Act, the City will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective employees and incumbents to discuss potential accommodations with the employer. 

Formal application, rating of education and experience, oral interview, reference and criminal background checks, work history and drug screens are required.   In addition, job related tests may also be required. 

The duties listed above are intended only as illustrations of the various types of work that may be performed.  The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. 

The job description does not constitute an employment agreement between the City of Sherman and the employee and is subject to change by the City of Sherman as the needs of the City and requirements of the job change. 

Job Details

Description

Starting Salary Range: $41,600 - $53,644 

**Higher starting pay for years of experience and Court Clerk Certifications.**

 

EXAMPLES OF WORK TO BE PERFORMED:

• Provides a remarkable customer service experience to citizens, internal and external customers by responding to requests in a positive, timely, effective, and professional manner.
• Will work together as one to establish a healthy working environment by maximizing productivity and boosting team morale.
• Assist the public at the counter or by the phone to provide information about the procedures and requirements of the disposition of cases filed in the municipal court, payment of fines, court settings, time payments, deferred disposition, driver safety courses.
• Balance cash drawer daily and process all required reports.
• Perform date entry for court records; entry of citations, payments, dispositions to update status of cases, applying and forfeiting cash bonds, applying credit for time served.
• Prepare letters, notices and correspondences for incoming mail, new citations entered, deferred disposition, driving safety courses, juvenile hearings, and juror summons.
• Prepare court dockets for preliminary hearings and trials.
• Maintains trial dockets by preparing dockets, notifying defendants, attorneys, officers, complainants and witnesses, preparing and mailing subpoenas, selecting names of prospective jurors, preparing summons and assisting the prosecutor where needed.
• Attend court sessions on scheduled court dates to provide assistance to the judge, prosecutor, attending attorneys and defendants.
• Update status on warrants and prepare warrants for delinquent citations.
• Maintain confidentiality with regards to all court files
• Performs all other related duties as assigned.
• Demonstrates the desire to learn and the ability to cross-train and perform other duties with the municipal court.
• Serves as a representative of the court within the community; coordinates and conducts community outreach and education, as assigned.
• Keep the Court Administrator informed of all problems and important issues.

OTHER DUTIES:
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

REQUIRED KNOWLEDGE, SKILLS AND ABILITIES:

• Maintain knowledge and keeps abreast of new laws and Court Procedures and the application to each case. Makes good use of reference materials as a resource to the position, attend training as needed.
• Must be able to work in a fast-paced environment in a friendly and courteous manner.
• Positive attitude in dealing with the public, judge, prosecutor, court administrator, and co-workers.
• Demonstrate a willingness to perform duties in a team environment.
• Basic computer skills and working knowledge of Microsoft Office products and strong typing skills.
• Ability to write records, reports, and receipts; ability to complete forms.
• Must possess time management and organizational skills and have the ability to prioritize work assignments with accuracy and detail.
• Skilled in critical thinking, listening, and following directions.
• Comprehensive ability to disseminate information quickly and perform tasks under pressure with short deadlines.
• Must be able to communicate effectively with customers and co-workers.
• Provide excellent customer service and remain professional while dealing with difficult individuals.
• Make decisions in accordance with the laws of the State of Texas and the ordinances of the City of Mansfield with prudence, Integrity and in an impartial manner.
• Effectively respond to a high-pressure environment; meet deadlines and perform multiple tasks under pressure; ability to work with frequent interruptions and changes in priorities.

REQUIRED EDUCATION, TRAINING AND EXPERIENCE:

• High school diploma or equivalent.
• Customer Service/Cash Collections experience.
• Must possess and maintain a valid State of Texas Driver’s License.
• Two years of court clerk experience.
• INCODE 9 software knowledge.
• Municipal Court Clerk Level I Certification or the ability to achieve within 12 months of hire.

DESIRED TRAINING AND EXPERIENCE:

• Bilingual
• Associate or bachelor’s degree in related field.

SPECIAL REQUIREMENTS:

• Attendance of programs provided by the Texas Court Clerk Association (TCCA) for continuing education. Must be able to travel as needed to attend education courses.

ESSENTIAL PHYSICAL FUNCTIONS:

1. The physical activity of this position 

• Reaching. Extending hand(s) and arm(s) in any direction.
• Standing. Particularly for sustained periods of time.
• Walking. Moving about on foot to accomplish tasks, particularly moving from one work site to another.
• Fingering. Picking, pinching, typing or otherwise working, primarily with fingers rather than with the whole hand as in handling.
• Grasping. Applying pressure to an object with the fingers and palm.
• Feeling. Perceiving attributes of objects, such as size, shape, temperature or texture by touching with skin, particularly that of fingertips.
• Talking. Expressing or exchanging ideas by means of the spoken word. Those activities in which they must convey detailed or important spoken instructions to other workers accurately, loudly, or quickly.
• Hearing. Perceiving the nature of sounds at normal speaking levels with or without correction. Ability to receive detailed information through oral communication.

  2.  The physical requirements of this position

• Light work. Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or a negligible amount of force constantly to move objects.

  3. The visual acuity requirements including color, depth perception, and field vision.

• The worker is required to have close visual acuity to perform an activity such as: preparing and analyzing data and figures; transcribing; viewing a computer terminal; extensive reading; visual inspection involving small defects, small parts, and/or operation of machines (including inspection); using measurement devices; and/or assembly or fabrication parts at distances close to the eyes.

  4. The conditions the worker will be subject to in this position

• None. The worker is not substantially exposed to adverse environmental conditions

AMERICANS WITH DISABILITIES
The City of Mansfield complies with the Americans with Disabilities Act of 1990 and it is our policy to ensure that no person is discriminated against based on their disability. The City of Mansfield offers equal employment opportunity to qualified individuals and strictly prohibits the discrimination against qualified individuals on the basis of disability. The City of Mansfield shall provide reasonable accommodation for applicants and employees who are otherwise qualified to perform the essential job duties when doing so does not create an undue hardship for the city.

EQUAL EMPLOYMENT OPPORTUNITY EMPLOYER
The City of Mansfield provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training. The City of Mansfield is mandated by federal law to provide a drug-free working environment for the safety of its employees and the public. All employment is contingent upon passing a post-offer employment drug test and /or
physical.

Salary

$24.99 Hourly

Location 

78207, TX

Job Type

4A Full-Time

Job Number

2023-01998

Department

Municipal Courts

Opening Date

08/14/2023

Closing Date

9/11/2023 11:59 PM Central

Grant Funded

No

FLSA Status

Non-Exempt

APPLY ONLINE - CITY OF SAN ANTONIO 

Job Summary

Under direction, is responsible for coordinating magistration efforts in the City Magistrate/Detention Center. This position is responsible for performing a wide variety of professional, and administrative duties. Working conditions are primarily inside an office environment.  Exercises functional supervision over assigned staff.

Work Location
Magistration Section of the San Antonio Municipal Court; 401 S. Frio San Antonio, TX 

Work Hours
Training will take place on all three shifts:

• 6:00 a.m. - 2:30 p.m.
• 2:00 p.m. - 10:30 p.m.
• 10:00 p.m. - 6:30 a.m.

Permanent schedule after training will be based on business needs but will be nights and weekends. This position supports 24/7 operation, which involves shift-work and rotating work schedules, including weekends and holidays. Essential Job Functions

• Assists in the formulation of policies and procedures for the assigned department; compliance with the current City and department rules and regulations.
• Supervises assigned staff.
• Assists with monitoring and reviewing expenditures; provides information to appropriate department staff; and performs general administrative support functions.
• Provides assistance to the public and law enforcement agencies.
• Prepares correspondence for communication with other City departments.
• Determines priority magistration for judge and moves processes in a timely manner.
• Oversees and processes arrested persons into the Detention Center and complete all necessary reports, documents, and paperwork.
• Intakes and updates municipal court violations when arrested party arrives in the City Magistrate/Detention Center.
• Prepares payment agreements based on court orders, interview, and application information.
• Performs administrative duties including, but not limited to report writing, activity documentation, statistical reporting, case processing, and filing; may organize and maintain filing systems; and maintain records related to specific areas of assignment.
• Reviews National Crime Information Center, Texas Crime Information Center, and Texas Department of Public Safety (NCIC/TCIC/DPS) databases for criminal histories, warrant records, and driving records; updates NCIC/TCIC databases with warrant records, and conviction records reported to DPS.
• Performs related duties and fulfills responsibilities as required.

Job Requirements

• Two (2) years of college from an accredited college or university.
• Two (2) years of experience in administrative/office support.
• Valid Texas Crime Information Center and National Crime Information Center (TCIC/NCIC) Certification within one (1) year of employment and re-certified yearly.
• Must maintain Texas Law Enforcement Telecommunications System Access (TLETS) eligibility for continued employment in position (TLETS provides access to TCIC and NCIC).
• Must obtain the Municipal Court Clerk Certification, Level II within 18 months of date of hire.
• Any applicant selected for this position must have a background check completed with results satisfactory to the City of San Antonio and successfully complete the City of San Antonio's Cash-Handling Certification Training.
• Applicants for this position must pass a Criminal Justice Information Systems (CJIS) fingerprint-based background check and maintain CJIS eligibility. Due to CJIS requirements related to system access, the following will result in being disqualified for this position: Felony Convictions, Felony Deferred Adjudication, Class A & B Misdemeanor Deferred Adjudication, Class B Misdemeanor Convictions, an Open Arrest for Any Criminal Offense (Felony or Misdemeanor), and Family Violence Convictions.

Preferred Qualifications

• Two (2) years Criminal Justice Background; experience working in a court room and detention setting. 
• Two (2) years of college from an accredited college or university.
• Two (2) years of experience in administrative/office support.
• Ability to work a flexible schedule, including shift-work, rotating schedules, holidays, and weekends.

Applicant Information

• Please be advised that if selected for this position, information regarding employment history as it relates to the qualifications of the position will be needed for employment verification. Applicants claiming military service to meet the experience requirement for this position may attach a DD214 to the application.
• Unless otherwise stated, applicants are permitted to substitute two years of related full-time experience for one year of higher education or one year of related higher education for two years of experience in order to meet the minimum requirements of the job. One year of full-time experience is defined as 30 or more hours worked per week for 12 months. One year of higher education is defined as 30 credit hours completed at an accredited college or university.
• Applicants selected for employment with the City of San Antonio in this position must receive satisfactory results from pre-employment drug testing and background checks.  If required for the position, a physical, motor vehicle record evaluation, and additional background checks may be conducted.
• If selected for this position, official transcripts, diplomas, certifications, and licenses must be submitted at the time of processing.  Unofficial transcripts and copies of other relevant documents may be attached to the application for consideration in advance.

Knowledge, Skills, and Abilities

• Knowledge of court procedures.
• Knowledge of principles and practices of organization and management.
• Knowledge of Code of Criminal Procedures, regarding laws governing Class 'C' misdemeanors.
• Knowledge of city, building, and fire codes.
• Knowledge in deciphering court judgments.
• Skill in utilizing a personal computer and associated software programs.
• Ability to operate a computer keyboard and other basic office equipment.
• Ability to interpret court documents and understand legal terminology.
• Ability to communicate effectively.
• Ability to perform physical requirements of the position.
• Ability to perform customer service.
• Ability to establish and maintain effective working relationships with co-workers, supervisors, judges, and the general public.

Municipal Court Director

Link to Apply: https://garlandtx.wd1.myworkdayjobs.com/en-US/Garlandcareers/details/Municipal-Court-Director_JR100004?q=municipal+court+director

Position Summary

Responsible for directing the non-judicial operations, and business functions of the Municipal Court in a fair, courteous and efficient manner. Position will provide support to Municipal Court Judge’s Office.

To learn more about the position, department and the Garland community, click on the link below to review the recruitment brochure.

The salary will be market competitive depending on qualifications and experience. The total rewards package includes director-level perquisites and a variety of leave and insurance benefits, including free access to the CityCare Clinic for covered employees and dependents, an award-winning wellness program and a generous 2:1 employer match in the Texas Municipal Retirement System (TMRS)*. In addition, the City offers a voluntary 457(b) deferred compensation plan, flexible spending account, tuition reimbursement and more. Reasonable relocation benefits may be provided to the chosen candidate.

*The City participates in the Texas Municipal Retirement System (TMRS) at a mandatory employee deposit rate of 7% and an employer matching ratio of 2:1.

All inquiries related to the recruitment and selection process for this position should be directed to the attention of the City’s Human Resources Department.

Lilly Clarke, HR Administrator Talent@GarlandTX.gov

Essential Job Functions

1. Manage and direct the Municipal Court Administration operation, support services and compliance.
2. Ensure the Court is in compliance with local, state and federal rules and laws.
3. Ensure defendant and citizens needs are met in an efficient and courteous manner.
4. Develop, coordinate and implement the objectives of the department including performance measures and service improvements.
5. Keep abreast of legislative changes as well as process improvements and implement into action as needed.
6. Oversee the annual operating budget; analyze revenue projections and monitor department expenditures.
7. Evaluate staff performance, assess training needs and develop improvements to workflow.
8. Oversee departmental tasks and projects to make sure deadlines are met.
9. Act as liaison to City management and Judges concerning reporting and Court related activities.
10. Collaborate with City Marshal to ensure security of court/office environments.
11. Ensure Municipal Court facilities are properly maintained.

Minimum Education & Work Experience

ϖ 4 year college degree
ϖ 8 years experience in a Court environment
ϖ 5 years of supervisory/management experience
ϖ TMCEC Level II Court Certification or ability to obtain within one year of employment

Or an equivalent combination of education and experience sufficient to successfully perform the essential functions of the job.

Preferred Knowledge - Abilities & Skills

Education/ Experience:

• Bachelor’s degree in Business, Public Administration, Law or related area of study
• 8-10 years experience in Court environment progressively
• 5 years management experience in public and/or court administration (customer service and revenue collection)
• TMCEC Level III Certification

Knowledge, Skills & Abilities:

• Considerable knowledge of court case management and court services workflow requirements.
• Considerable knowledge of court case management software and maintenance of software.
• Considerable knowledge of the principles and practices of public administration and the policies and practices of the judicial system and/or municipal court systems
• Considerable knowledge of the rules and laws relating to Municipal Court accounting
• Considerable knowledge of municipal government court services operations
• Proficient skill in Microsoft Office Products
• Proficient skill in Accounting & Cash handling practices
• Ability to analyze procedures and determine impact of proposed changes to improve Court operations

Licenses & Certifications

ϖ Valid Class C Texas driver's license

Physical Tasks & Working Conditions

The incumbent works in a typical office environment; because the work environment requires face-to-face interaction with customers the incumbent may be exposed to high stress non-violent confrontational situations. The incumbent is expected to adequately use verbal skills to defuse interpersonal confrontation or conflict.

MUNICIPAL COURT ADMINISTRATOR

Job descriptions are intended to present a descriptive list of the range of duties performed by employees in the job and are not intended to reflect all duties performed within the job.

The City of Bridgeport does not discriminate on the basis of race, color, national origin, sex, religion, age or disability in employment or the provision of services.  The City is an equal opportunity employer.

FLSA Status:  Non-exempt             STARTING PAY:  $27.89/hour DOQ

WORK HOURS:  Monday – Friday:  8:00 – 5:00 with a one hour lunch

APPLY ONLINE AT CITY OF BRIDGEPORT JOBS

JOB SUMMARY

This position exists for the daily administrative and legal operations of the Municipal Court Department.  The Court Administrator provides administrative support to the Municipal Court Judge and Prosecutor; prepares and approves reports to be submitted to different State agencies, City Council, and City Manager.  The Court Administrator plans, directs and reviews the activities of the Municipal Court staff.

SUPERVISION RECEIVED AND EXERCISED

Receives general supervision from the Director of Financial Services. This position exercises direct supervision of court staff.

ESSENTIAL AND MARGINAL FUNCTION STATEMENTS--Essential and other important responsibilities and duties may include, but are not limited to, the following:

Essential Functions:

·         The Municipal Court Administrator is a first-line supervisory management position that ensures continuous support services for the City’s court system. 

·         Manages the work activities that support court dockets and proceedings.

·         Advancement to this position is through the appointment and requires the ability to administer court proceedings, assigns, and reviews the work of staff, supervises the collection of fines and restitution programs.

·         Ensure the efficient, lawful, and cooperative operation of the Municipal Court under Texas Local Government Code, Chapter 30; City of Bridgeport Charter; and applicable City ordinances.

·         Oversees Municipal Court operations and administrative workflow; applies specific knowledge of policies and procedures to organize and coordinate work and relieve the Judge of routine administrative details.

·         Coordinates the administration of the Municipal Court in accordance with the laws of the State of Texas and the city ordinances, with prudence and integrity and in an impartial manner. 

·         Applies judgment to resolving problems and developing solutions;

·         Organizes assigns and reviews work, including all phases of the administrative and legal court processes.  Assures court procedures are in compliance with administrative court orders and state and local laws.

·         The Court Administrator serves as liaison with the judge, police officers, attorneys, prosecutors, and the general public.  Resolves difficult problem situations make ambiguous code regulation interpretations.

·         The Court Administrator establishes reviews and updates departmental policies and procedures, goals and objectives; Reviews pending cases, court schedules, and related items.

·         Coordinates implementation of the security plan for Municipal Court.

·         Assists the Finance Director in Managing personnel including requisitions, interviewing, hiring, promotions, evaluations, progression, discipline, and termination of subordinate staff.

·         Prepares and implements training programs for employees.

·         Prepares and updates the Municipal Court policies and procedures manual.

·         Responsible for establishing guidelines for the training of staff on the proper use of the Municipal Court Records Management System.

·         Responsible for maintaining the required user fields, system maintenance, and updates for the Municipal Court Records Management System.

·         Responsible for maintaining the required user fields, system maintenance, and updates for the document imaging system.

·         Responsible for understanding the daily operation of all divisions within the Municipal Court.

·         Responsible for ensuring that the court complies with the Office of Court Administration Collections Program.

·         Assists in preparing and managing the department’s budget, resources, and capital improvement plan; serves as custodian of funds of the Court and conducts internal audits; implements procedures to process financial transactions.

·         The Court Administrator serves as the Records Management Officer for the retention, preservation, and destruction of Court records.  Reviews record retention schedules and revise as necessary. 

·         Prepares supportive documentation to be presented to City Council for approval of contracts and ordinances; manages contracts with collection agencies and others; coordinates with prosecutor information needed to prosecute cases.

·         Enforces and reviews compliance with the Rules of Judicial Administration (Judicial Records) and Rule 12.

·         Provides administrative support to the Municipal Court Judge, including preparing and maintaining required reports, scheduling court dates, documenting all court activities, and ensuring compliance with legal requirements.

·         Implement changes in the laws that affect Court proceedings.

·         Supervises the processing of payments of fines and other accounts receivable, including making account adjustments, balancing receipts, and preparing summary reports and deposits.

·         Monitors collection of court costs designated for Municipal Court.

·         Responsible for ensuring that the court complies with reporting deadlines to local, state and federal agencies.

·         Assist the Judge with creating and maintaining the trial docket.

·         Responsible for departmental accounts payable, including preparing check requests, payment by credit card and processing purchase orders.

·         Responsible for acquisition of materials, equipment and supplies.

·         Responsible for contacting City departments for service requests such as building maintenance and computer services.

·         Responsible for providing updates for the Municipal Court website.

·         Responsible for updating the website for online payments.

·         Responsible for maintaining records according to state-mandated retention schedules.

·         Responsible for maintaining an accurate and efficient filing and storage of Municipal Court Records.

·         Process request for expungement including assigning a hearing date, notifying related agencies, preparing a court order, and removal of cases as ordered.

·         Responsible for processing expungement orders received from other judicial agencies.

·         Responsible for processing confidential cases files under Texas state law.

·         Answers citizen inquiries, directs citizens to the appropriate staff person, and follows up on citizen complaints.

·         Responsible for accurately handling large amounts of public money.

·         Responsible to oversee the reconciliation of court cash drawers.

·         Responsible for auditing citation numbers.

·         Attends annual training specific to legislative changes affecting municipal courts, records management software upgrades, and municipal court procedures.

·         Performs other functions and duties as required by the Judge and Finance Director.

Other Duties:

·         Performs related duties and responsibilities as required.

·         Required to attend the Texas Municipal Training for Municipal Court annually.

·         Assist other City employees, City officials, outside agencies, and the public.

·         Exercise considerable initiative and judgment; and broad discretion when handling confidential and sensitive information.

·         Convey a positive professional image by action, communication, and appearance.

·         Regular, reliable, and punctual attendance is an essential function of this job.

·         Contribute to team effort by performing other duties as assigned.

KNOWLEDGE AND EXPERIENCE

This position requires in-depth knowledge of the organizational and operational requirements, procedures, characteristics, services and activities of the municipal court:

·         Requires knowledge of legal terminology, court policies, procedures and practices, and record retention schedules;

·         Requires knowledge of the laws, codes, ordinances, and regulations served by the court;

·         Requires knowledge of modern office organization, information flow, and equipment;

·         Requires well-developed knowledge of personal computer-based information systems used in the courts, including specialized databases for storing and retrieving information and standard office productivity software; 

·         Requires sufficient math skills to prepare and administer budgets and produce the statistical analysis; 

·         Requires well-developed skill-using the English language to prepare paralegal correspondence; 

·         Requires well-developed human relations skills to make present a positive image of the department, convey technical information to others, review performance, and use patience and sensitivity in dealing with angry, hostile, upset customers.

EDUCATION, CERTIFICATIONS, LICENSES AND SPECIAL REQUIREMENTS

• The position typically requires an Associate Degree in Business Administration, Management, or related field, preferred; and three years of progressively responsible supervisory experience in court services or other functions in a police or court environment or Municipal Court Clerk Level I Certification may substitute for some higher education. 

·         Must attend the State’s yearly required training and obtain Municipal Court Clerk Level II within two years. 

·         Certification must be maintained to continue employment.

·         Valid Texas Class C Driver’s License with the satisfactory driving record, as defined by City policy.

·         Proof of citizenship and/or eligibility to legally work in the United States.

KNOWLEDGE, SKILLS, AND ABILITIES

• Working knowledge and understanding of Texas Local Government Code, Chapter 30, which governs the operation of Municipal Courts of Record.
• Requires Principles of personnel management.
• Incode Court software preferred.
• Bilingual fluency in English/Spanish languages preferred.
• Requires Proper cash handling procedures and necessary mathematical calculations.
• Apply appropriate laws, policies, or procedures dependent on circumstances.  Retain knowledge of historical statutes and procedures.
• It requires the ability to perform all of the duties of the position efficiently and in an open environment with interruptions and distractions. 
• Requires the ability to plan, coordinate, and supervise the activities of a municipal court system that includes jury selection, records management, restitution and probation, accounts receivable, and leadership over general Court clerical work. 
• Requires the ability to select, supervise, and review the performance of assigned staff.
• It requires the ability to define issues, analyze problems, evaluate alternatives, and develop a sound, independent conclusions, and recommendations by laws, regulations, rules, and policies.
• Ability to set goals and objectives, motivates employees to excel and meet expectations.
• Must be able to interpret, explain, and apply knowledge of department organization, operations, programs, functions, and unique terminology when performing assignments. 
• Requires the ability to plan, organize, and prioritize work to meet schedules and timelines.  It requires the ability to work cooperatively with members of the news media and the public.
• Requires the ability to work as a contributing member of a team, work productively and cooperatively with other teams and external customers, and convey a positive image of the City and its services. 
• Requires the ability to utilize computers and systems, including hardware and software to set up functions, enter data, and process information to serve departmental user's needs and to conduct data searches and produce correspondence and reports.
• It requires the ability to maintain the confidentiality of private and sensitive information.
• May require written and oral competency in the Spanish language.

BENEFITS

The City offers all full time employees the following benefits:  nine paid holidays plus three paid floating personal days; paid vacations and sick days; and a sick day pool.  The City pays for the entire portion of the employee’s health and vision insurance as well as a large portion of the dependent’s coverage.  Dental insurance is offered to the employee & their family.  The City has a telemedicine plan available to the employee & their family at no charge.  Employees are provided with long term disability insurance and $30K life/ADD insurance with an option to purchase additional life coverage.  The City has access to a 457(b) retirement plan as well as AFLAC and an HSA savings account. Additionally, the City provides a $200/month benefit allowance to its full time employees to assist in paying for the employee’s portion of benefits.  The City offers extra pay for bilingual employees as applicable. 

Posting Number	202386
Position Title	Deputy Court Clerk
Position #	7726
FLSA	Non-Exempt
Classification Type	Administrative/Clerical
Department	Municipal Court
Job Type	Full Time
Work Schedule	Monday-Friday; 8am-5pm
Hiring Pay Rate	$16.00-$17.00/hour (depending on experience)
Posting Opening Date	08/14/2023
Posting Closing Date
Job Summary	The Deputy Court Clerk performs a wide variety of clerical, cashiering, collection, and administrative support duties for the City of Bryan Municipal Court. This position requires significant public interaction and occasionally involves situations of conflict that requires considerable tact and judgment.
Essential Job Functions	Assists customers in person (at lobby window), by phone, and by mail by answering questions related to court processes, procedures, documentation, fees, cases, or other issues. Accepts required and/or court-ordered documents from customers such as proper identification, copy of insurance, motor vehicle registration receipt, driving record, etc. Collects court fines and fees, issues receipts, balances daily collections, and prepares daily deposits. Assists customers with payment plans, keeping them informed of the terms and conditions required to adhere to collection plan guidelines. Schedules court dates and defensive driving courses. Maintains customer records in the court’s database system by entering files, court costs, and other fees; scans documents into the computer as needed. Prepares appropriate collection information and compliance history before directing customers to the courtroom. Assists other Deputy Court Clerks as needed. Performs related duties as required.
Minimum Qualifications	High School Diploma or GED, plus some additional training and/or course work in business, public, or office administration. At least two (2) years of work experience performing administrative, clerical, legal, financial, call center, and/or similar responsibilities. Equivalent combinations of education, experience, certification, and training may be considered.
Knowledge, Skills & Abilities	Knowledge of: Proper customer service and telephone etiquette. Modern office procedures, methods, and equipment including computers and associated equipment. Principles and procedures of record keeping. Ability to: Work independently and efficiently follow established practices and procedures. Deal with a high level of customer interaction in person and by phone. Learn, understand and apply Class C misdemeanor laws and city ordinances. Handle a diverse set of customer inquiries, comments, and complaints politely and professionally. Accurately handle cash and perform money management functions. Prioritize multiple tasks, projects, and demands, and meet established deadlines. Use a personal computer and appropriate software for word processing, record keeping, and court support functions. Prepare clear, concise, and accurate records and reports. Utilize correct grammar, spelling, and punctuation. Maintain accurate records and files. Maintain a high level of integrity and discretion in handling confidential information. Demonstrate good judgment and a professional demeanor at all times. Take the initiative to learn individual job tasks and continue to broaden knowledge levels by willingly accepting new responsibilities and attending training to advance skills. Demonstrate satisfactory work performance and willingness to improve methods of work accomplishments. Demonstrate regular, reliable, and punctual attendance and utilize leave responsibly to ensure sufficient coverage of departmental operations. Abide by City and department administrative directives, policies, and procedures. Provide management with sound, positive advice, and information concerning the incumbent’s area of responsibility. Establish and maintain cooperative working relationships with those contacted in the course of work and communicate effectively with the public and other required entities. Skills: Strong written and verbal communication skills. Strong customer service skills with the ability to remain calm in sometimes stressful situations. Bilingual (Spanish/English) skills are preferred, but not required.
Licenses, Certifications & Special Requirements	Required: Texas Class C driver’s license with a good driving record as measured by the City’s evaluation system. Must be able to pass an extensive pre-employment background check. (Applicants must not possess a felony or Class A misdemeanor conviction; or a Class B misdemeanor conviction within the past 10 years.) Must be able to work occasional flexible hours/days. Preferred: Texas Court Clerk Certification (Level I or higher).
Physical Demands	Physical demands include but are not limited to: sitting, talking, hearing, seeing, standing, walking, bending, reaching, twisting, turning, driving, using hands and fingers to operate office equipment and machines, and occasionally lifting and/or moving objects up to and including 25 pounds.
Working Conditions	Work is performed primarily in an office setting or a well-lighted and temperature-controlled working environment.
Equipment	Work shall be performed with tools, appliances, and equipment approved by those agencies and bodies that have control, authority, or approval of the design working ranges or limitations of those items; the employee has the responsibility to conform to those ranges and limitations. Equipment may include but is not limited to: multi-line telephone, computer, printer, fax, copier, scanner, and calculator.
Additional Notes/Instructions for Applicants	This job description is not intended to be construed as an exhaustive list of responsibilities, duties, and skills required. City management has exclusive rights to alter this job description at any time without notice. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments. This document does not create an employment contract, implied or otherwise, other than an ‘at-will’ relationship.
Quicklink for Posting	https://www.bryantxjobs.com/postings/3448

Salary

$24.99 Hourly

Location 

78207, TX

Job Type

4A Full-Time

Job Number

2023-01998

Department

Municipal Courts

Opening Date

08/14/2023

Closing Date

9/11/2023 11:59 PM Central

Grant Funded

No

FLSA Status

Non-Exempt

APPLY ONLINE AT CITY OF SAN ANTONIO JOBS

• DESCRIPTION
• BENEFITS
• QUESTIONS

Job Summary

Under direction, is responsible for coordinating magistration efforts in the City Magistrate/Detention Center. This position is responsible for performing a wide variety of professional, and administrative duties. Working conditions are primarily inside an office environment.  Exercises functional supervision over assigned staff.

Work Location
Magistration Section of the San Antonio Municipal Court; 401 S. Frio San Antonio, TX 

Work Hours
This position supports 24/7 operation, which involves shift-work and rotating work schedules, including weekends and holidays.
Training will take place on all three shifts (6:00 a.m. - 2:30 p.m., 2:00 p.m. - 10:30 p.m. and 10:00 p.m. - 6:30 a.m.); permanent schedule after training will be based on business needs but will be nights and weekends.  

Essential Job Functions

• Assists in the formulation of policies and procedures for the assigned department; compliance with the current City and department rules and regulations.
• Supervises assigned staff.
• Assists with monitoring and reviewing expenditures; provides information to appropriate department staff; and performs general administrative support functions.
• Provides assistance to the public and law enforcement agencies.
• Prepares correspondence for communication with other City departments.
• Determines priority magistration for judge and moves processes in a timely manner.
• Oversees and processes arrested persons into the Detention Center and complete all necessary reports, documents, and paperwork.
• Intakes and updates municipal court violations when arrested party arrives in the City Magistrate/Detention Center.
• Prepares payment agreements based on court orders, interview, and application information.
• Performs administrative duties including, but not limited to report writing, activity documentation, statistical reporting, case processing, and filing; may organize and maintain filing systems; and maintain records related to specific areas of assignment.
• Reviews National Crime Information Center, Texas Crime Information Center, and Texas Department of Public Safety (NCIC/TCIC/DPS) databases for criminal histories, warrant records, and driving records; updates NCIC/TCIC databases with warrant records, and conviction records reported to DPS.
• Performs related duties and fulfills responsibilities as required.

Job Requirements

• Two (2) years of college from an accredited college or university.
• Two (2) years of experience in administrative/office support.
• Valid Texas Crime Information Center and National Crime Information Center (TCIC/NCIC) Certification within one (1) year of employment and re-certified yearly.
• Must maintain Texas Law Enforcement Telecommunications System Access (TLETS) eligibility for continued employment in position (TLETS provides access to TCIC and NCIC).
• Must obtain the Municipal Court Clerk Certification, Level II within 18 months of date of hire.
• Any applicant selected for this position must have a background check completed with results satisfactory to the City of San Antonio and successfully complete the City of San Antonio's Cash-Handling Certification Training.
• Applicants for this position must pass a Criminal Justice Information Systems (CJIS) fingerprint-based background check and maintain CJIS eligibility. Due to CJIS requirements related to system access, the following will result in being disqualified for this position: Felony Convictions, Felony Deferred Adjudication, Class A & B Misdemeanor Deferred Adjudication, Class B Misdemeanor Convictions, an Open Arrest for Any Criminal Offense (Felony or Misdemeanor), and Family Violence Convictions.

Preferred Qualifications

• Two (2) years Criminal Justice Background; experience working in a court room and detention setting. 
• Two (2) years of college from an accredited college or university.
• Two (2) years of experience in administrative/office support.
• Ability to work a flexible schedule, including shift-work, rotating schedules, holidays, and weekends.

Applicant Information

• Please be advised that if selected for this position, information regarding employment history as it relates to the qualifications of the position will be needed for employment verification. Applicants claiming military service to meet the experience requirement for this position may attach a DD214 to the application.
• Unless otherwise stated, applicants are permitted to substitute two years of related full-time experience for one year of higher education or one year of related higher education for two years of experience in order to meet the minimum requirements of the job. One year of full-time experience is defined as 30 or more hours worked per week for 12 months. One year of higher education is defined as 30 credit hours completed at an accredited college or university.
• Applicants selected for employment with the City of San Antonio in this position must receive satisfactory results from pre-employment drug testing and background checks.  If required for the position, a physical, motor vehicle record evaluation, and additional background checks may be conducted.
• If selected for this position, official transcripts, diplomas, certifications, and licenses must be submitted at the time of processing.  Unofficial transcripts and copies of other relevant documents may be attached to the application for consideration in advance.

Knowledge, Skills, and Abilities

• Knowledge of court procedures.
• Knowledge of principles and practices of organization and management.
• Knowledge of Code of Criminal Procedures, regarding laws governing Class 'C' misdemeanors.
• Knowledge of city, building, and fire codes.
• Knowledge in deciphering court judgments.
• Skill in utilizing a personal computer and associated software programs.
• Ability to operate a computer keyboard and other basic office equipment.
• Ability to interpret court documents and understand legal terminology.
• Ability to communicate effectively.
• Ability to perform physical requirements of the position.
• Ability to perform customer service.
• Ability to establish and maintain effective working relationships with co-workers, supervisors, judges, and the general public.

Salary

$39,520.00 - $44,886.40 Annually

Location 

Round Rock, TX

Job Type

Full-Time

Job Number

201801347

Department

Municipal Court - Finance

Opening Date

08/10/2023

Closing Date

8/24/2023 11:59 PM Central

APPLY ONLINE AT CITY OF ROUND ROCK JOBS

Description

Under general supervision, the Deputy Court Clerk provides support services to the municipal court including scheduling court dockets, maintaining records of the court process, and coordinating assigned activities with the general public.

Posted range is the starting salary.  Pay rate offered is based on experience.

Examples of Duties

Assist the public in person and by phone including retrieving information and files and providing general information regarding court fines, scheduling of court dates, driving safety courses, deferred adjudication, warrants, and processing extensions; assist the public in problem solving and research activities.

Provide staff assistance; prepare periodic reports of municipal court activities; prepare and present staff reports and other correspondence as appropriate.

Organize, submit, process, file and/or distribute prepared paperwork for proper signatures.

Attend municipal court sessions to process paperwork as required.

Perform related duties and responsibilities as required. Maintain data files, in both paper and electronic formats, by keying in data elements, sorting and filing. Collect fines and fees.

Input citation data into the computer system and checks it for accuracy.

Experience and Training

• High school diploma or equivalent is required.
• Two (2) years clerical and cash handling work experience is required.
• Bilingual is preferred.

Certificates and Licenses Required

Must test for Municipal Court Clerk Certification-Level 1 within 18 months of hire.