Texas Court Clerks Association

Utility Billing/Court Specialist - City of Saginaw

April 13, 2026 2:22 PM | Anonymous member (Administrator)

04-02-26_-_City_of_Saginaw_-_Job_Posting_-_UB-Cour.doc

JOB OPPORTUNITY ANNOUNCEMENT

FINANCE DEPARTMENT

UTILITY BILLING/COURT SPECIALIST

OPEN DATE: April 2, 2025 CLOSING DATE: Open until filled

SALARY RANGE: $42,168 – $53,417 annually yearly, $2,054.49 biweekly, $25.69 hourly

MINIMUM REQUIREMENTS:

EDUCATION: High School Diploma or General Equivalency Diploma

DRIVING: Required - Valid Texas Driver’s License and a good driving record.

EXPERIENCE: Two years related customer service experience, preferably in a municipal

setting.

MUST BE ABLE TO PERFORM ESSENTIAL AND NON-ESSENTIAL JOB DUTIES WITH OR WITHOUT A REASONABLE ACCOMODATION. ESSENTIAL JOB FUNCTIONS ARE INCLUDED IN THE JOB DESCRIPTION.

Applications packets are available:

In Person: City of Saginaw, City Hall, 333 West Mc Leroy Blvd., Saginaw, TX 76179

Online: www.saginawtx.org

UTILITY BILLING/COURT SPECIALIST HIRING PROCESS

The hiring process for the Utility Billing/Court Specialist position will consist of the following: Oral interview, background check including criminal history, physical examination and drug screen. Any offer of employment is contingent on applicants passing the physical examination and the drug screen. We reserve the right not to employ any applicant.

NON-TOBACCO USERS PREFERRED

NO SMOKING INSIDE ANY CITY BUILDINGS OR VEHICLES

Equal Opportunity Employment

Note: The Immigration Reform and Control Act of 1986 requires the City of Saginaw to hire only U.S. Citizens and lawfully authorized alien workers. Employability verification will be required of prospective employees.

EMPLOYEE BENEFITS

SALARY: Salary ranges are designed to be competitive with industries and

Municipalities

RETIREMENT: Texas Municipal Retirement System (7% of Employee’s total salary and

City doubles at 14%)

LONGEVITY: $7.00 per month of service after the first year. Paid in lump sum check

on the first Friday in December of each year.

SERVICE AWARDS: Service pins awarded for each 5 years of service, a diamond added for

Each additional 5 years

VACATION: 40 hours after 6 months, 40 hours after 1 year, begin earning 6.7 first 8

months and 6.6 last 4 months; from 5-15 years, earn 10 hours per month;

15 years, earn 13.4 hours first 4 months, and 13.3 hours last eight months;

20 plus years, earn 16.7 first 8 months and 16.6 last 4 months

SICK LEAVE: 80 hours annually, 40 hours after 6 months of employment.

HOLIDAYS: New Year’s Day, MLK Day, Presidents Day, Good Friday, Memorial Day,

July 4, Labor Day, Thanksgiving and the following Friday,

Christmas Eve and Christmas Day.

INSURANCE: Medical and Dental (Employee portion paid by City, dependent coverage

Optional and City will pay $365.00 per month)

LIFE INSURANCE Standard Life 50,000/Accidental Death 50,000 (Paid by City)

OTHER: Direct deposit

457 Deferred Compensation Plan (optional)

AFLAC (optional)

Disability Plan after l year of employment.

Tuition Reimbursement Program

CITY OF SAGINAW

JOB DESCRIPTION

Job Title: Utility Billing/Court Specialist Effective: 04-01-2026

Department: Finance State Employment Commission Code: 4941

Position: Full Time Worker’s Compensation Number: 8810

Job Summary:

Work is performed under the general supervision of the Utility Billing Supervisor, Finance Director, and the City Manager. Performs a full range of secretarial functions of average difficulty. Duties include but are not limited to; contact with the public and city employees, processing payments for both court and water, and balancing cash drawer daily. Perform related work as required. Must demonstrate the ability to work comfortably in an environment with a high volume of social interactions involving both staff and customers. It is imperative that the person employed in this position maintains professional and ethical standards, including courtesy, cooperation, transparency, positivity, reliability, efficiency, and a respectful attitude towards others, and shall represent the City in a positive way, both on duty and in connection with City sponsored activities. Ability to maintain strict confidentiality in all aspects of the job. Regular and reliable attendance is essential. Ability to work well under pressure; prioritize effectively; exhibit appropriate decision making.

The intent of the job description is to provide a representation summary of the major duties and responsibilities performed in this position. The utility billing/court specialist may not be required to perform all duties in this description and may be required to perform position-related tasks other than those specifically listed in this position.

Utility Billing Duties

Greets the public. Assists water customers with requests for information over the phone, in person, and via email; researches and resolves discrepancies and/or erroneous data. Must be able to get up from desk and greet customers at the counter and drive through window quickly and frequently. Answers telephone and transfers calls if needed. Collects water payments, payments-in-advance, and miscellaneous payments. Processes new accounts, transfers, and move outs. Answers inquiries and complaints from the public. Answers inquiries and complaints from the public. Issues garage sale permits as needed. Must be able to deal effectively and patiently with customers. Monitors and maintains a variety of data and information in support of the utility billing function, which may include: preparing and verifying listings of delinquent utility billing accounts; processing collection requests; evaluating, verifying, and processing extensions of time to pay; preparing, verifying, and disseminating delinquent account notices; monitoring compliance of pay agreements; and/or performing other related duties. Must be able to lift boxes of paper weighing up to 35 lbs. Assists multiple city departments by securing or verifying information from the office files and water records. Prepare work orders for services needed. Strives to develop an increasing knowledge of City ordinances, rules, regulations, and codes. Subject to prolonged periods of sitting and standing. Pick up mail at the post office, sorts and distributes accordingly.

Court Duties:

Assist customers with information regarding the municipal court process (e.g. options available, procedures, etc.). Process court payments, set court dates, prepare cases for court, process judgments and dispositions, and enter case information into the court software system. Prepare and maintain both paper and electronic files, including data entry and digital imaging. Generate correspondence and documentation for defendants and attorneys/lawyers related to court case files, including court summons, letters, promises to appear, document receipts, etc. Review court files for compliance with judge’s orders. Perform other administrative tasks, including but not limited to: answering phones, responding to email, processing incoming and outgoing mail, etc. Strive to develop knowledge of the Texas Code of Criminal Procedures, Penal Code, Transportation Code, Code of Ordinances, and other legal, legislative, State, Federal, and City procedures.

Other Duties:

Performs daily court report when the Court Administrator is unavailable or as needed.

Performs daily deposit reconciliation in the absence of the Account Payable Technician or as needed.

Performs other related duties as assigned.

Required Education, Degrees, Certificates, and/or License:

High School Diploma or General Equivalency Diploma. Valid Texas Driver’s License. Two years of related customer service experience, preferably in a municipal setting. Must be willing to continue education by attending job-related workshops and seminars for court and/or utility billing training. Must pass pre-employment screening, background check and employment eligibility verifications.

Town Secretary/Court Clerk - Town of Double Oak

April 06, 2026 3:53 PM | Anonymous member (Administrator)

Town of Double Oak

Position:

Town Secretary/Court Clerk

FLSA Status:

Non-Exempt

Department:

Administration

Salary Range –

$75,000 to $85,000 annually

$36.06 to $40.87 hourly

JOB SUMMARY: Under direction of the Town Administrator, the Town Secretary prepares and disseminates documents of the Town Council, coordinates Town elections, and is responsible for the day-to-day operation of the Municipal Court program, requiring a specialized knowledge of court operations

MAJOR DUTIES:

Attends all meetings of the Town Council, Planning & Zoning, and Board of Adjustment; prepares and keeps accurate minutes of the proceedings of these meetings.

Prepares and posts all agendas for Town Council meetings and all commissions/boards of the Town in accordance with state law; prepares Council Chambers for meetings.

Compiles and prepares Town Council meeting agenda materials for distribution.

Attests to all official documents of the Town.

Prepares, indexes and files ordinances, resolutions, proclamation and orders of the Council; oversees codification of ordinances into the code of ordinance and the timely update of all code of ordinances books in possession of Council and staff.

Serves as administrator for all City elections, including posting and publishing of notices as required by law. Oversees all early voting procedures.

Maintains all records in accordance with Town and State records requirements.

Publishes all legal notices as required by law.

Assists in processing requests for public information in accordance with state law.

Assists and supports the Council with Board and Commission appointments including maintaining term information and processing applications.

Assists the public at the counter and by phone to provide information about the procedures and requirements of the disposition of cases filed in the municipal court; payment of fines, court settings, time payments, deferred disposition, driving safety courses.

Prepares letters, notices and correspondences for incoming mail and new citations entered; deferred disposition, driving safety courses, juvenile hearings.

Prepares court dockets for preliminary hearings trials, including juror summons, notices and Correspondence.

Oversees the administration of jury operations.

Attend court sessions on scheduled court dates to provide assistance to the Judge, Prosecutor, attending attorneys and defendants.

Update status on warrants; arrested, served, collection agency as well as prepare warrants for delinquent citations.

Maintain court records and judgements; maintains confidentiality with regards to all court files.

Reviews documents presented to the court for authenticity, accuracy, and appropriate judicial action.

Calculates, collects and processes fines, fees and court costs based on judicial orders, for misdemeanor violations related to state laws and city ordinances.

Processes administrative dismissals for customers based on standing orders issued by the Presiding Judge.

Researches, prepares, corrects and transmits records and reports to state and outside agencies, including the Texas Department of Public Safety and Office of Court Administration.

Reports cases to OMNI and MVBA

Updates case files in the Court's case management system as contact is made with customers, judges, prosecutors, defense attorneys, witnesses and others.

Assists judge in courtroom, monitors and attends to juror needs, and coordinates courtroom activity.

Monitors cases for compliance, processes cases in accordance with legal requirements, and prepares documentation for judges and prosecutors, including warrant of arrest.

Assists the general public by telephone and in person by providing information and answering questions related to Town operations.

Composes, types, edits and maintains a variety of correspondence, reports, memoranda and documents.

Assists with building permits and code enforcement as needed.

Performs other duties as assigned.

KNOWLEDGE REQUIRED BY THE POSITION:

Knowledge of applicable state laws and statutes including those related to open meetings, open records and local elections; ability to research state laws and statutes as needed

Ability to respond effectively both orally and in writing to inquiries and complaints

Ability to exercise reasonable and sound judgement

Ability to maintain effective and respectful work relationships with appointed and elected officials, town staff and the general public

Ability to work independently

Ability to meet deadlines and perform multiple tasks under pressure

Ability to take minutes handwritten, electronically or shorthand

Skilled in operating standard office equipment including computer and Microsoft Office applications

SUPERVISORY CONTROLS: The Mayor and Town Council assign work in terms of department goals and objectives. Work is reviewed through conferences, reports and observation of department activities.

PERSONAL CONTACTS: Contacts are generally with elected and appointed officials, other town employees, vendors and the general public.

PURPOSE OF CONTACTS: Contacts are typically to exchange information, resolve problems, negotiate matters and provide services.

PHYSICAL DEMANDS: The work is typically performed while sitting at a desk or table or while intermittently sitting, standing, walking, bending, crouching or stooping. The employee occasionally lifts light objects up to 25 lbs.

WORK ENVIRONMENT: The work is typically performed in an office.

SUPERVISORY AND MANAGEMENT RESPONSIBILITY: None

MINIMUM QUALIFICATIONS:

High School Diploma or GED

Minimum 2-3 years as a City Secretary or five (5) years of progressively responsible municipal experience

Possession of, or ability to obtain, certification through the Texas Municipal Clerks Certification program within three years of employment
Possession of, or ability to obtain, Level 1 Certified Court Clerk within 1 year of employment

Possession of, or ability to obtain, Notary Public within three months of employment

Possession of a valid Texas driver’s license

A combination of education, training and experience providing the required knowledge, skills and abilities may be considered

The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this position. They are not intended to be an exhaustive list of all responsibilities, duties and skills required. This description is subject to modification as the needs and requirements of the position change.

Assistant Court Administrator - City of North Richland Hills

April 01, 2026 9:49 AM | Anonymous member (Administrator)

NRH Assistant Court Administrator-Brochure.pdf

IDEAL CANDIDATE

The ideal candidate is a detail-oriented and analytical professional with strong leadership and communication skills. They will be comfortable managing complex case flows, resolving high-level customer concerns, and presenting data-driven operational insights to management.

The City seeks a leader who demonstrates integrity, sound judgment, and a commitment to public service while providing operational oversight of court divisions, offering strong leadership and supervision to personnel, and maintaining diligent financial and budgetary control.

EDUCATION AND EXPERIENCE

An associate’s degree or equivalent in Paralegal Studies, Legal Administration, Criminal Justice, or a related field is preferred. An equivalent combination of certifications and experience will be considered.

Candidates should possess at least three years of professional experience in local government, including a minimum of one year in a supervisory or lead role within a Municipal Court setting.

Applicants must be CJIS certifiable and possess a Texas Municipal Courts Level 2 certification (TMCEC) , as well as a valid Texas Class C Driver’s License.

COMPENSATION AND BENEFITS

The City of North Richland Hills provides a competitive starting salary of approximately $74,000, aligned with the qualifications, experience, and leadership capabilities of the selected candidate. The City participates in the Texas Municipal Retirement System at a 7% employee contribution rate with a 2:1 City matching ratio. A comprehensive benefits package is also provided, including a full range of leave and insurance benefits, a 457 deferred compensation plan, and a flexible spending account.

APPLICATION PROCESS

Please apply online at www.nrhtx.com

For more information on this position contact:
Rebecca Vinson, Court Administrator
(817) 427-6710
rvinson@nrhtx.com

IMPORTANT: Applications and resumes will be reviewed promptly as they are received. Candidates are encouraged to submit their materials as soon as possible to ensure consideration. The position will remain open until filled.

North Richland Hills is an Equal Opportunity Employer and values diversity in its workforce. Applicants selected as finalists for this position will be subject to a comprehensive background check.

Deputy Court Clerk - City of Lewisville

April 01, 2026 9:45 AM | Anonymous member (Administrator)

APPLY ONLINE AT CITY OF LEWISVILLE JOBS

Salary

$42,352.00 Annually

Department

Municipal Court

Opening Date

03/30/2026

Closing Date

4/4/2026 5:30 PM Central

FLSA

Non-Exempt

Position Summary

Perform a wide variety of clerical and administrative duties in carrying out the daily functions of a Municipal Court.

Distinguishing Characteristics: Under direct supervision, performs entry-level professional duties such as preparing recurring reports and analyzing, interpreting, and summarizing data. Employees at this level initially work under close supervision while performing duties and learning the procedures related to the assigned area of responsibility.

Essential Functions

Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job.

Provide customer service and case disposition operations, as allowed by State law and Court policies, on the phone, through e-mails, faxes, chats, or in-person, based on a defendants’ circumstances and eligibility, and processes and updates cases based on the outcomes.
Responds to and resolves difficult and sensitive defendant requests, citizen inquiries, and complaints; and answers questions and provides information to the public regarding the policies and procedures of the court.
Balance cash drawer daily and process all required reports;
Perform data entry for court records; processing incoming motions including continuances, new trials, discoveries, expunctions, and appeals; entering of citations, payments, and dispositions to update status of cases; applying and forfeiting cash bonds; and applying credit for time served.
Prepare letters, notices and correspondences for incoming mail, new citations entered; deferred disposition, driving safety courses, juvenile hearings; and juror summons.
Prepare court dockets for preliminary hearings and trials.
Attend court sessions on scheduled court dates to provide assistance to the Judge, Prosecutor, attending attorneys, and defendants.
Update status on warrants and prepare warrants for delinquent citations.
Maintain confidentiality with regards to all court files.
Performs all other related duties as assigned.

Position Qualifications

Education: High School Diploma or GED required.

Experience: Six (6) months of responsible clerical experience required.

Any combination of related, education, experience, certifications, and licenses that will result in a candidate successfully performing the essential functions of the job is an acceptable substitute for the above specified education and experience requirements.

Licenses and Certifications: Certified Court Clerk Level 1, preferred.

Conditions of Employment: Must submit to and pass a pre-employment drug test. Must have acceptable credit history.

REQUIRED KNOWLEDGE, SKILLS & ABILITIES
Knowledge of: Court procedures and terminology; standard office procedures; basic math; computer software; structure of the English language, grammar, spelling, and punctuation; Cash handling policy and procedures; City ordinances; and Texas Criminal and Traffic Law Manual, preferred.

Skilled in: Handling money accurately; multi-tasking; providing customer service; paying attention to detail in dealing with numbers, words, and ideas; listening to what others are saying and asking appropriate questions; remaining composed and making sound decisions during stressful or sensitive circumstances; working independently and without supervision; accepting responsibility for his/her actions; performing work accurately and thoroughly; following instructions, safety practices, and standard operating procedures in performing assigned tasks; communicating effectively, clearly, and concisely both orally and in writing; being punctual and attending working effectively with people regardless of their race, sex, color, religion, national origin, age, disability, gender identity or expression, sexual orientation, veteran' s status, genetics, or job type.

Physical Demands and Working Conditions: This is primarily a sedentary office classification although standing in work areas and walking between work areas may be required. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment; vision to read printed materials and a computer screen; hearing and speech to communicate in person and over the telephone. Positions in this classification occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information. Employees must possess the ability to lift, carry, push, and pull materials and objects weighing up to 25 pounds.

Employees work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances. Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures.

The City of Lewisville has reviewed this job description to ensure that essential functions and basic duties have been included. The above statements are intended to describe the general nature and level of work being performed and are not intended to be an exhaustive list of all functions, responsibilities, skills, and abilities, which may be required. Additional functions and requirements may be assigned by supervisors as deemed appropriate. The position also requires meeting the essential requirements of the Physical Demands and Working Conditions, with or without reasonable accommodation.

Levels of positions within a class series are distinguished by the level of responsibility assumed, the complexity of duties assigned, the independence of action taken, the nature of the public contact made, and the impact and span of tasks performed.

This job description is not an employment agreement or contract. The City of Lewisville has the exclusive right to alter this job description at any time without notice.