MUNICIPAL COURT CLERK

Hiring Range:  $18/hr - $25.89/hr
Depending on experience and qualifications

APPLY TODAY!
LAKEWAY-TX.GOV/JOBS

BENEFITS

• Retirement 7%, 2:1 City Match with TMRS
• Group Medical & Dental Insurance

Incentives

• Bilingual in Spanish Pay
• Longevity Pay

Annual Leave Accruals

REQUIREMENTS

Contact Information

Wendy Askey, Human Resources Director
Phone: 512-314-7508
Email: wendyaskey@lakeway-tx.gov
1102 Lohmans Crossing
Lakeway, TX 78734

Municipal Court Administrator

SUMMARY OF POSITION

EEOC CATEGORY: Officials and Administrators

FLSA: Non-exempt

Court Administrator is responsible for professional administration of Municipal Court Operations. Plans, directs and reviews the activities of the Municipal Court including non-judicial functions of the court system, assist in the development and implementation of policy and procedures, budgeting program and makes recommendations for purchases and capital items during the annual budget process. Monitors expenditures during the fiscal year.

ORGANIZATIONAL RELATIONSHIPS

1. Reports to: City Administrator
2. Directs: This is a supervisory position.
3. Other: Frequent contact with the general public; works closely with judges, police department and other city employees.

EXAMPLES OF WORK Essential Duties:

• Supervises the Deputy Court Clerk position

• Follow all rules of procedures contained in the ordinances of the City of Jonestown and Texas state law and abide by Canons of Judicial Conduct

• Attend required annual education training for Municipal Court Administrator.

• Carefully review pleadings and motions filed in the court for legal sufficiency.

• Update court software for legislative change in laws and policy.

• Processes all traffic citations into the Incode system; prepares proper complaints for signature by the officer for each case; labels and files case envelopes to appropriate location.

• Updates cases in the computer daily; enters plea received by mail or fax and sends notification of Not Guilty Pleas to Judge and Prosecutor.

• Closes cash drawer daily, provides appropriate receipt register processing for daily deposit to Finance dept.

• Responsible for the accurate accounting of Court receipts and disbursement of monies; ensures that State funds are remitted in a timely manner.

• Proficient in all operations, rules, reports and procedures of Court; ensure that all dockets, judgments and other municipal court documents are accurately prepared, posted, maintained and filed.

• Process all aspects of trial settings, including the jury pool, summonsing jury panels, prepare subpoenas for defendants, witnesses and officers, as well as, discovery items.

• Prepares correspondence and maintains records; processes deferrals, probations, pre- sentence matters, and failures.

• Assists in the coordination of court matters with defendants, defense counsel, City prosecutor, police department, jail, and other agencies.

• Prepares monthly, quarterly and annual reports for the Council, State and Local agencies. Office of Court Administration, OMNI, TX DPS and TX Dept. of Wildlife.

• Responsible for ensuring that the court complies with the Office of Court Administration.

• Receives filings, citations and complaints and prepare court dockets and defendant files.

• Receives requests from the public and answers questions; responds to inquiries from employees, citizens and others and refers, when necessary, to appropriate persons.

• Processes mail received and makes comments in case files on any action, response or payment made.

• Answers phone calls and provides both general information on Plea Forms, application processes for Driver’s Safety Class and Deferred Disposition, Pay Plans and other functions of the Court.

• Responds to counter and written inquiries.

• Initiates related paperwork as needed by defendants to facilitate their response to a citation or complaint.

• Receives and processes payments for citations and pay plans by money order, certified check or credit card.

• Processes Failure to Pay, Failure to Comply, Failure to Appear and warrant notices.

• Prepares and maintains appropriate calendars; coordinates court hearings, prepares and processes timely notices to defendants of arraignments, trials and hearings.

• Schedules cases and prepares dockets with consent and agreement of both Judge and Prosecutor.

• Prepares cases for court proceedings; sending notification to defendants or lawyers, Prosecutor and Judge, as well as subpoenas to officer. Obtains all necessary complaints, videos and other documentation for Pre-Trial Conference. Secures meeting room and video equipment for PTC. Prints and prepares judgements for Judge’s signature according to Prosecutor’s recommendation after Pre-Trial Conference. Manages and provides all notification and preparation for Bench Trials held in designated area of Court. Prepares Court room area for Jury Trial; providing necessary documents for Judge, Prosecutor and Defendant (or Attorney). Subpoenas officer and necessary video recordings. Prints and prepares judgements for Judge’s signature or for appeals procedures.

• Responds to requests from Municipal Judge, City Prosecutor, and Police Department.

• Performs all necessary courtroom tasks.

• Responsible for fine collection by telephone, letter, and in reporting methods.

• Informs defendants of their rights in reference to Municipal Court procedures.

• Maintains accurate and timely warrant list.

• Responsible for providing updated information for the City Website court page.

• Responsible for updating the website for online payments

• Provide assistance to other City employees, City Officials, outside agencies and the public.

• Ensures that the Court operation has standard operating procedures, work plans and other appropriate documents.

• Apply appropriate laws, policy or procedures dependent on circumstances. Retain knowledge of historical laws and procedures.

• Evaluates the efficiency and effectiveness of the daily operation of the court by establishing departmental policies; develop and manage court programs and implement goals, objectives and policies, taking initiative to constantly look for ways to streamline and improve procedures.

• Maintains all court records according to State and Federal laws by ensuring that records are prepared and disseminated; schedules destruction of records in accordance with record retention schedule.

• Maintains accurate and efficient filing and storage of Municipal Court Records.

• Process request for copies of records.

• Process request for expungement including assigning a hearing date, notifying related agencies, preparing a court order and removal of cases as ordered.

• Respond to expungement orders received from other judicial agencies.

• Responsible for processing confidential case files in accordance with Texas State Law.

• Responsible for adhering to all City Purchasing Policies while performing purchasing tasks.

• Monitors, inventories and purchases division supplies and equipment as needed.

• Prepares reports and support documents as needed, prepares annual budget by projecting funds needed for personnel, equipment, materials, supplies and court programs; monitors and approves expenditures and adjustments.

• Responsible for accurately handling large amounts of public money.

• Analyzes newly enacted legislation and makes appropriate changes to policies. Communications such legislation to the appropriate party i.e. judge, staff, supervisor, council.

• Performs other daily tasks not listed.

REQUIRED KNOWLEDGE, SKILLS, AND ABILITIES

Knowledge of:

• the Texas Code of Criminal Procedures, Texas Penal Code, Texas Motor Vehicle Law, City Ordinances and other laws applicable to Class “C” misdemeanors.

• legal language and Municipal Court procedures & ability to effectively communicate both verbally and in writing.

• modern office practices and procedures; basic accounting or bookkeeping procedures;

• the following computer programs is preferred: Microsoft Word, Microsoft Excel and Incode. Skill/Ability to:

• Exercise considerable initiative and judgment; and extensive discretion when handling confidential and sensitive information

• Convey a positive professional image by action, communication and appearance.

• Exhibit good professional judgment, analyze facts, recognize problems and formulate and implement viable solutions.

• Effectively respond to high pressure environment; meet deadlines and perform multiple tasks under pressure; work with frequent interruptions and changes in priorities.

• Provide excellent public relations and customer service, often to multiple customers during the same time.

• Communicate effectively with diverse groups of individuals utilizing tact and diplomacy; discern and observe needs of public; handle difficult customers.

• demonstrate proficiency in both oral and written communication; maintain established records and files; type accurately at a speed of at least 50 words per minute; prepare records, reports, and other court documents neatly and accurately; operate standard office equipment, including copier, fax machine, calculator, and computer using standard word processing, spreadsheet, and data inquiry software; apply correct business English, spelling, and punctuation; and establish and maintain effective working relationships with other city employees, outside agencies, court officials, and the general public.

ACCEPTABLE EXPERIENCE AND TRAINING

Associates degree in a related field preferred with three years’ experience in a related field; OR any equivalent combination of experience and training which provides the required knowledge, skills, and abilities.

CERTIFICATES AND LICENSES REQUIRED

Certification as Notary Public.

Level II Court Clerk Certification

Must have a valid TX Driver’s License with good driving record.

Must be able to pass criminal history background check and pre-employment drug screening.

Salary range: $63,690 to $74,107

Submit this application to hr@jonestowntx.gov

https://jonestowntx.gov/uploads/Employment_Application_rev2021.pdf

Salary

$93,575.00 - $118,087.00 Annually

Location 

Missouri City, TX

Opening Date

08/04/2025

Closing Date

11/3/2025 5:00 PM Central

• Description
• Benefits
• Questions

APPLY ONLINE AT CITY OF MISSOURI CITY

Definition

This is an Executive/Senior Level Official, professional, fulltime position in the City’s Court Services Department. An individual in this position will manage the activities of court personnel and operations. Reporting relationship: Assistant City Manager.

Examples of Work

• The creation and maintenance of internal control, security, and all other department policy and procedures applicable to court operations.
• Directing and overseeing the court’s financial services functions: purchasing, collection of fees/fines, authorizing expenditures, daily reconciliation, and any other fiscal responsibilities in accordance with statutory requirements.
• Court technology innovation; case processing streamlining; maximizing judicial resources;
• Providing the administrative and operational infrastructure necessary to efficiently and effectively achieve the court’s mission;
• Preparing and maintaining the court’s annual budget including budgetary and staffing projections;
• Read, analyze & make recommendations based on statutes for procedures affecting the operation of the court;
• Reconcile and monitor 5 courts special revenue funds along with the general fund;
• Implement necessary operational changes;
• Contract monitoring;
• Department business plan development;
• Oversee the State quarterly payments & Annual Seat Belt payment;
• Records Retention Management;
• Community Outreach Coordination;
• Monthly and weekly collection report;
• Purging & Expunction of cases;
• Reporting on assault family violence convictions as statutorily required;
• Distribute assignments and projects to court personnel;
• New user setup and security permissions in court software;
• Form template management for court software;
• Auditing & Quality Control–cash transactions and all case handling;
• Oversee the preparation of the court calendar, scheduling, and docket management for pandemic protocols;
• Prepare and complete Performance Plans and Evaluations;
• Assist the judiciary in policy and procedural drafts & implementation pertaining to the courtroom process and standing orders;
• Record Request Processing;
• NSFs and charge backs processing;
• Provide training to court personnel in legislative changes, customer service skills, court procedures, and in all city-wide policy changes/implementations;
• Hiring, disciplinary measures, and termination of court personnel.
• Oversee the warrant issuing process;
• Process refund requests;
• Non-cash application as applicable;
• Clear warrants from SETCIC;
• Perform all duties of other court positions as needed;
• Perform other related duties as assigned;
• Subject to 24-hour recall.

Education, Experience, or Certification

Bachelor's degree from an accredited college or university with major course work in Public Administration, Business Administration, or related field and eight (8) years of municipal court administration experience, or equivalent combination of education and experience and four years of supervisory/management experience.

Level III, Certified Municipal Court Clerk, certification required at time of hire.

Valid Texas Driver’s License

Must be able to obtain CJIS Clearance for employment.

Supplemental Information

The Department of Human Resources & Organizational Development may consider an equivalent combination of education, training, and/or experience.

Applications will be reviewed as they are received, throughout the posting period. 

Employer - City of Missouri City

Address - 1522 Texas Parkway Missouri City, Texas, 77489

Phone - (281) 403-8500

Website - http://missouricitytx.gov

Salary

$74,562.00 - $93,204.00 Annually

Location 

Missouri City, TX

Opening Date

08/01/2025

Closing Date

11/1/2025 5:00 PM Central

• Description
• Benefits
• Questions

APPLY ONLINE AT CITY OF MISSOURI CITY

Definition

This is a middle management, professional, full-time position with the City's Municipal Court. Under the direct supervision of the Director of Court Services, an individual in this position will assist the department director with the daily administrative and operational elements of the Municipal Court. The position requires a specialized knowledge of court operations, policies, and procedures, and state statutes/laws.

The position requires independent decision making with regard to department roles and responsibilities and on policy and procedures. Work involves judicial and financial record keeping, requiring the exercise of judgment within established departmental guidelines and policies. Work involves responsibilities for receiving and processing various legal motions, requests, and payment transactions requiring knowledge of legal codes, payment and charge codes, regulations, and department and city policies.

           Reporting relationship: Director of Court Services

Examples of Work

• Supervise and direct personnel daily;
• Prepare and complete Performance Plans and Evaluations;
• Perform all duties of Deputy Court Clerk I and II, Court Services Specialist and Warrant Specialist as needed;
• Reconcile monies received; prepare daily deposit;
• Lift OMNI and SETCIC holds;
• Monitor and maintain internet payments; and oversee the daily operations of the department in the absence of the Director of Courts Services;
• Process code enforcement citations, summons, weekly reports, and monthly reports as assigned;
• Record jail and bonding paperwork; attach original warrants to the corresponding files; process credit for jail-time served; process cash and surety bonds received; clear warrants;
• Assist with budget planning; business plan development; developing operational policies and procedures;
• Process appeals to county courts;
• Enter requisitions into Munis and assist with billing transactions;
• Quality Control Auditing–responsible for quality control auditing on all case handling; backup for quality control auditing of judgments and transactions;
• Service audit–quality control auditing of customer service experience via telephone;
• NSFs and charge backs processing;
• State quarterly payment preparation and submittal;
• Annual Seat Belt payment to the State preparation and submittal;
• OCA Reporting;
• Assist with hiring of court personnel; 
• Disciplinary measures of direct supervised employees;
• Coordination of court security coverage with assigned liaison;
• Record request processing in compliance with state regulations;
• Jury charge creation meeting state statute requirements;
• Perform other related duties as assigned;
• Subjectto24-hourrecall.

Education, Experience, or Certification

Bachelor degree from an accredited college or university with major course work in Public Administration, Business Administration, or related field and six (6)years of municipal court administration experience, or equivalent combination of education and experience and two (2) years of lead/supervisory experience. 

Level III, Certified Municipal Court Clerk, certification or ability to obtain within two (2) years of hire date. 

Valid Texas Driver’s License

     Must be able to obtain CJIS Clearance for employment

Supplemental Information

The Department of Human Resources & Organizational Development may consider an equivalent combination of education, training, and/or experience.

Applications will be reviewed as they are received, throughout the posting period. 

Employer - City of Missouri City

Address - 1522 Texas Parkway Missouri City, Texas, 77489

Phone - (281) 403-8500

Website - http://missouricitytx.gov

Job Title:  Court Administrator

Department:    Administration

FLSA Status: Fulltime Non-Exempt Reports to: City Secretary

Apply:       https://www.ci.garden-ridge.tx.us/jobs.aspx

JOB SUMMARY

The Court Administrator is responsible for the day-to-day operations of the municipal court, requiring a specialized knowledge of court operations, processes, policies, and procedures. The Court Administrator is also responsible for providing excellent customer service to internal and external customers, along with providing support to department operations. This position involves considerable contact with the public, city officials, and city staff; therefore, requiring professionalism and effective communication skills.

BENEFITS

Pay Range:        $25 - $30 hourly ($52,000 - $62,400 annually) based on qualifications and experience. Certification:   $300 annually for Level I / $400 annually for Level II / $600 annually for Level III. Paid Time Off: PTO accrual begins immediately at 4.50 hours per pay period.

Eligible for use after release of probationary period.

Holidays:           14 City Holidays + 1 Floating Holiday per year. Longevity:     $120 annually for each full year of employment.

Retirement:       TMRS (Employee Contribution: 5%)(City Contribution: 2 to 1). Insurance:    Employee Medical, Dental, and Vision Insurance paid by City.

Short-Term and Long-Term Disability/Life and AD&D Insurance paid by City.

EXPERIENCE, EDUCATION, CERTIFICATES, AND/OR LICENSE

A minimum of three (3) years of experience in a municipal court or a municipal government setting required. An equivalent combination of relevant experience and education may be considered.

Level I Certification through the Texas Court Clerks Association required, with the city supporting the candidate’s pursuit of a Level II and/or Level III.

Experience in secretarial/clerical work required. Experience in cash management operations preferred. High school diploma or GED required.

Valid Texas Driver License with a satisfactory driving record required.

Must be able to obtain and maintain Notary Public commission within six (6) months of employment.

The City of Garden Ridge is an Equal Opportunity Employer and encourages applications from eligible and qualified persons regardless of race, color, sex, religion, national origin, age, genetic information, disability, veteran status, or any other legally protected status. The City of Garden Ridge provides reasonable accommodations to applicants with disabilities on a case-by-case basis. If you need a reasonable accommodation for any part of the application or hiring process, please contact the Human Resources Office at (210) 651-6632.

ESSENTIAL FUNCTIONS

Essential functions, as defined under the Americans with Disabilities Act, may include but are not limited to any of the following representative duties, knowledge, skills, abilities, and physical or mental demands. Factors such as regular attendance at the job are not routinely listed in job descriptions but are an essential function.

Duties

Manage all municipal court operations, services, and activities in an accurate and timely manner in accordance with laws, city ordinances, and internal policies/procedures.

Serve as the clerk of the municipal court as well as the city’s administrative representative of the municipal court to city administration, other city departments, courts, government agencies, and the public.

Monitor and maintain municipal court dockets; maintain printed and electronic docket jackets for citations issued with accurate information regarding payments, status of payment arrangements, direction from the Judge and/or Prosecutor, and/or related information.

Prepare and/or process a variety of court paperwork and reports, which may include warrants, extension applications, delinquency paperwork, payment agreements, motions, complaints, citations, appeals, deferred disposition requests, jury selection forms, dockets, and/or other related paperwork.

Input citations into the municipal court system; input payments into the municipal court system and cash collection system; maintain current schedules of fines and court costs; forward all active FTAs and warrants to collections services contracting with the city; monitor and maintain the status of all FTAs and warrants; process collections received.

Coordinate, schedule, and oversee the administration of regular dockets, pretrial conferences, bench trials, jury trials, and/or related matters.

Respond to requests for information and inquiries from a variety of individuals, which may include internal staff, attorneys, defendants, Judges, the public, and/or other interested individuals.

Prepare accurate daily, weekly, and/or end of month closeout of cash collection system.

Develop, improve, and/or implement policies and procedures as needed for efficient operation of the court. Prepare and post documents for mailing; assist with distribution of mail in a timely manner.

Responsible for records management for all records pertaining to the court.

Assist with functions related to utility billing and serve as a back up to the Utility Clerk.

Perform general clerical duties such as typing, filing, data entry/retrieval; daily opening and closing procedures; direct calls and visitors as appropriate; answer questions and provide information to the public; receive and respond to citizen concerns and/or refer to appropriate department staff member for resolution; issue and track licenses, permits, registrations, park rental contracts, and/or other administrative documents; draft various types of correspondence in accordance with city ordinances and policies.

Provide clerical support to other city departments and city officials as needed and as directed.

Assist and participate in various city events and functions; perform other duties and projects as assigned.

Knowledge, Skills, and Abilities

Considerable knowledge of the municipal court system, municipal court record keeping/reporting terminology, and municipal court processes.

Knowledge and proficiency in operating computers and related technology with various operating systems, software, and applications; ability to operate standard office equipment including but not limited to: phone systems, copy/scan/fax machines, shredding machines, postage machines, projectors, and calculators.

Ability to accurately and timely perform arithmetic computations; research various ordinances and statutes; read, analyze, and interpret reports and documents; accurately record, document, and process complex information in a timely manner; and maintain accurate, legible, and concise records of official city business.

Possess strong organizational skills with the ability to manage time efficiently and effectively; organize and prioritize multiple assignments to meet deadlines; plan, prioritize, and carry out tasks and assignments independently in the absence of specific instructions and with minimal supervision.

Possess strong interpersonal skills; ability to establish successful working relationships while working with a wide variety of individuals in a professional and courteous demeanor; ability to perform effectively as a member of a team in carrying out the city’s mission and goals.

Ability to provide services, accurate information, or assistance in a courteous and timely manner; possess excellent technical writing and grammar skills to communicate, respond, and articulate information professionally and effectively.

Ability to meet strict deadlines while maintaining a high degree of accuracy in a fast-paced environment; define problems, collect data, establish facts, and draw valid conclusions; identify what information is needed for effective action; and exercise reasonable and sound judgment.

Ability to keep sensitive and/or confidential information secure from disclosure and maintain a high level of integrity with exceptional ethical standards.

Physical Demands and Work Environment

Physical demands are representative of those that must be met by an employee to successfully perform the essential functions of this job, with or without reasonable accommodations. Work is performed in a fast paced, well lite, high noise level office environment that requires the employee to work under time pressures, distractions, and other disturbances. While performing the duties of this position, the employee is occasionally required to encounter unpleasant social situations such as irate or visually upset individuals.

While performing the duties of this position, the employee is continuously required to:

• Perform repetitive activities and remain in a stationary position for extended periods of time answering phones, performing computer work, filing, copying, and other administrative work.
• Operate a computer and other office productivity equipment.
• Move about inside the office to assist customers, access file cabinets, and operate office equipment.
• Work evenings after regular business hours on an average of two (2) times per month.
• Lift, carry, push, or pull up to twenty-five (25) pounds.

While performing the duties of this position, the employee is occasionally required to:

• Travel overnight for up to three (3) days at a time (training, seminars, and educational purposes).
• Work an occasional non-regular workday (weekend or holiday) as necessary.
• Assist with any needs of the city when emergency management procedures are activated.

Deputy Court Clerk Coordinator

• Posted 09-Jul-2025 (CST)
• 1131 Southwest Wilshire Boulevard, Burleson, TX, USA
• 51,066.23-76,599.35 per year Dependent on experience and qualifications.
• Hourly
• Full Time
• https://www.burlesontx.com/163/Benefits-Information

APPLY ONLINE AT City of Burleson Jobs

PRIMARY DUTY:

This position is responsible for maintaining records of court process, filing complaints, supervising support staff and providing premier customer service while coordinating activities with the general public.

 

NECESSARY KNOWLEDGE, SKILLS AND ABILITIES:

• Ability to prioritize duties
• Ability to work effectively and efficiently without close supervision
• Ability to follow written and oral instructions
• Skilled in and knowledge of basic office equipment and software (Word, Excel, etc)
• Requires the ability to read and understand all legal court documents
• Requires knowledge of the Texas Traffic laws, Code of Criminal Procedures and Penal Code
• Exceptional leadership capabilities
• Advanced knowledge of court terminology and courtroom functions Ability to monitor, manage and maintain key performance measures.
• Ability to work independently with limited supervision.
• Ability to adapt well to change.
• Ability to effectively time manage and prioritize.
• Effective problem resolution skills with ability to exercise good judgement and discretion.
• Must have polished and proven people skills with a focus of being able to interact well with a diverse population and provide excellent customer service both internally and externally.
• Ability to effectively lead and supervise personnel in a positive manner including mentoring, coaching, and developing.
• Ability to foster team building across all personnel across departments and external parties.
• Excellent communication skills both orally and in writing including proficient listening skills, rules of grammar, practices of document preparation, and conveying information in a concise, tactful, professional manner.

 

EDUCATION AND EXPERIENCE REQUIRED:

• High school diploma or equivalent.
• Minimum of three years of professional experience in local government.
• Five years of experience in Municipal Court related support position.
• One year of supervisory or lead experience within a Municipal Court setting preferred.
• Progressive experience in a Municipal Court environment, with a strong emphasis on case flow management, financial administration, and state statistical reporting is preferred.
• Proficiency in computer software applications commonly used in government operations. Preferably Tyler Justice 10
• Any combination of education, training and experience that provides the required knowledge, skills, and abilities may be considered.

 

CERTIFICATES AND LICENSES REQUIRED:

• Texas Court Clerk Level I Certification
• Employee must maintain certification through continuing education hours during duration of employment.
• Texas Court Clerk Level II - ability to obtain within 12 months of employment
• Employee must maintain certification through continuing education hours during duration of employment.
• Valid Texas Driver's License with a good driving record.

Deputy Court Clerk

Salary

$41,521.19 Annually

Location 

Lewisville, TX

Job Type

Full-Time

Job Number

FY2425-00146

Department

Municipal Court

Opening Date

07/01/2025

Closing Date

7/11/2025 5:30 PM Central

FLSA

Non-Exempt

APPLY ONLINE AT CITY OF LEWISVILLE JOBS

Position Summary

Perform a wide variety of clerical and administrative duties in carrying out the daily functions of a Municipal Court.

Distinguishing Characteristics: Under direct supervision, performs entry-level professional duties such as preparing recurring reports and analyzing, interpreting, and summarizing data. Employees at this level initially work under close supervision while performing duties and learning the procedures related to the assigned area of responsibility.

Essential Functions

Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job.

• Provide customer service and case disposition operations, as allowed by State law and Court policies, on the phone, through e-mails, faxes, chats, or in-person, based on a defendants’ circumstances and eligibility, and processes and updates cases based on the outcomes.
• Responds to and resolves difficult and sensitive defendant requests, citizen inquiries, and complaints; and answers questions and provides information to the public regarding the policies and procedures of the court.
• Balance cash drawer daily and process all required reports;
• Perform data entry for court records; processing incoming motions including continuances, new trials, discoveries, expunctions, and appeals; entering of citations, payments, and dispositions to update status of cases; applying and forfeiting cash bonds; and applying credit for time served.
• Prepare letters, notices and correspondences for incoming mail, new citations entered; deferred disposition, driving safety courses, juvenile hearings; and juror summons.
• Prepare court dockets for preliminary hearings and trials.
• Attend court sessions on scheduled court dates to provide assistance to the Judge, Prosecutor, attending attorneys, and defendants.
• Update status on warrants and prepare warrants for delinquent citations.
• Maintain confidentiality with regards to all court files.
• Performs all other related duties as assigned.

Position Qualifications

Education: High School Diploma or GED required.

Experience: Six (6) months of responsible clerical experience required.

Any combination of related, education, experience, certifications, and licenses that will result in a candidate successfully performing the essential functions of the job is an acceptable substitute for the above specified education and experience requirements. 

Licenses and Certifications: Certified Court Clerk Level 1, preferred.

Conditions of Employment: Must submit to and pass a criminal background and pre-employment drug test. Must have acceptable credit history.

REQUIRED KNOWLEDGE, SKILLS & ABILITIES

Knowledge of: Court procedures and terminology; standard office procedures; basic math; computer software; structure of the English language, grammar, spelling, and punctuation; Cash handling policy and procedures; City ordinances; and Texas Criminal and Traffic Law Manual, preferred.

Skilled in: Handling money accurately; multi-tasking; providing customer service; paying attention to detail in dealing with numbers, words, and ideas; listening to what others are saying and asking appropriate questions; remaining composed and making sound decisions during stressful or sensitive circumstances; working independently and without supervision; accepting responsibility for his/her actions; performing work accurately and thoroughly; following instructions, safety practices, and standard operating procedures in performing assigned tasks; communicating effectively, clearly, and concisely both orally and in writing; being punctual and attending working effectively with people regardless of their race, sex, color, religion, national origin, age, disability, gender identity or expression, sexual orientation, veteran' s status, genetics, or job type.

Physical Demands and Working Conditions: This is primarily a sedentary office classification although standing in work areas and walking between work areas may be required. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment; vision to read printed materials and a computer screen; hearing and speech to communicate in person and over the telephone. Positions in this classification occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information. Employees must possess the ability to lift, carry, push, and pull materials and objects weighing up to 25 pounds. 

Employees work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances. Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures. 

The City of Lewisville has reviewed this job description to ensure that essential functions and basic duties have been included. The above statements are intended to describe the general nature and level of work being performed and are not intended to be an exhaustive list of all functions, responsibilities, skills, and abilities, which may be required. Additional functions and requirements may be assigned by supervisors as deemed appropriate. The position also requires meeting the essential requirements of the Physical Demands and Working Conditions, with or without reasonable accommodation.

Levels of positions within a class series are distinguished by the level of responsibility assumed, the complexity of duties assigned, the independence of action taken, the nature of the public contact made, and the impact and span of tasks performed.

This job description is not an employment agreement or contract.  The City of Lewisville has the exclusive right to alter this job description at any time without notice.

Employer  City of Lewisville

Address  151 W Church Street Lewisville, Texas, 75057

Phone  469-635-5252

Website  https://www.governmentjobs.com/careers/lewisville

Salary

$46,621.12 - $65,269.62 Annually

Summary: Under general supervision of the Municipal Court Administrator or designee, the Deputy Court Clerk III, assists with the coordination of the administrative activities of the municipal court.  This position provides increased responsibility of duties such as maintaining all necessary databases and paperwork for the complaints handled by the City of Frisco Municipal Courts, collecting court costs, scheduling court dates, and controlling court dockets.

APPLY ONLINE AT CITY OF FRISCO JOBS

The intent of this position description is to provide a representative summary of the major duties and responsibilities performed by incumbent(s) in this position. Incumbent(s) may not be required to perform all duties in this description and incumbent(s) may be required to perform position-related tasks other than those specifically listed in this description.

Essential Job Functions & Other Important Duties

• Performs customer service functions which include, but are not limited to, answering telephone calls, greeting visitors, and assisting individuals at the counter.
• Provides information and assistance related to court processes, activities, procedures, documentation, fees, case status/disposition, or other issues.
• Responds to questions/complaints, research problems, and initiates problem resolution.   
• Assists in resolving issues involving angry/irate customers.
• Communicates procedures regarding warrant status cases and assists customers with case resolution.
• Assists the Court Coordinator(s) and Court Administrator with the development, implementation, and adherence to court policies, procedures, and changes in local and state laws and ordinances.
• Ensures compliance with all applicable laws, rules, regulations, standards, policies, and procedures.  Initiates any actions necessary to correct deviations or violations.
• Receives money for payment of court fines and fees, processes payments, records transactions, issues receipts, posts defendant bonds and forwards revenue as appropriate.
• Monitors and maintains control of court dockets to prevent overload, issues jury summons, monitors jurors, notifies defendants and attorneys of case statuses and issues subpoenas and witness notifications.
• Checks in and lifts warrants including those on which bond monies are received and processes time served that has been granted by the Judge and schedules dockets as needed.
• Verifies and presents Community Service Hours to the Judge for approval.  Upon approval by the Judge, processes Community Service non-cash transactions.  
• Monitors and maintains court records.
• Schedules court dates, preliminary hearings, or other activities.
• Sets cases for bench or jury trial and pre-trial appearance dates.
• Reviews delinquent cases for capias warrant preparation, capias pro fine warrant preparation or arrest warrant preparation.
• Serves as courtroom clerk.
• Provides judicial assistance for Judges by preparing courtroom for court sessions, coordinating translation services and mailing jury summons as required.
• Conducts business with Judges, police officers, prosecutors, and defendants in a professional manner.

 
 Other Important Duties:

• Monitors inventory levels of equipment and supplies.
• Travels to attend meetings, conferences, and training.
• Communicates with supervisor(s) on issues that impact the operation of the court.
• Provides assistance for other employees or departments as needed.
• Performs other related duties as assigned.
• Regular and consistent attendance for the assigned work hours is essential.

Job Requirements

Knowledge, Skills, and Abilities:

• Knowledge of customer service, cashiering, and general office practices, and procedures.
• Knowledge of case records and file creation and maintenance techniques.
• Knowledge of computers and related equipment, hardware and software for data entry, case information retrieval and research.
• Knowledge of posting, reconciling, and handling bank deposits.
• Intermediate knowledge of Municipal Court operations and procedures.
• Knowledge of City policies and procedures.
• Skill in effective oral and written communications.
• Skill in organizing, prioritizing, and performing multiple clerical tasks.
• Skill in following municipal court practices and procedures.
• Skill in resolving customer complaints and concerns.
• Ability to work independently with little direct supervision.
• Ability to work well with others.

Education, Experience, and Certifications/Licenses:

• Associates Degree in Criminal Justice or related field, and five (5) years general office, clerical or customer service experience with three (3) years of which is working in a court environment; or equivalent combination of education and experience that support the ability to perform the essential functions and/or skills of the job.
• Must possess and maintain Level I Texas Municipal Court Clerk Certificate.
• Level II Texas Municipal Court Clerk Certification preferred or combination of experience and certification.  
• The ability to communicate in Spanish and English preferred.
• Must pass a pre-employment drug screen, criminal background check and MVR check.
• Must possess a valid State of Texas Driver’s License.

Environmental Factors and Conditions:

• Work is performed in a Municipal Court environment.
• May be exposed to hostile or angry citizens and defendants.

Physical Demands:

• This work typically requires the following physical activities to be performed.  A complete description of the activities below is available upon request from Human Resources. 

 Work Environment:      

• Work performed is primarily sedentary work, exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. 

Employer

City of Frisco

Address

6101 Frisco Square Blvd

Frisco, Texas, 75034

Website

http://www.friscotexas.gov

Job Details

Description

Starting Salary Range: $41,944.00 - $49,927.00 

Under the general supervision of the Court Administrator, the Deputy Court Clerk provides a remarkable customer service experience while performing general duties in support of the Municipal Court operations.

APPLY ONLINE AT CITY OF MANSFIELD JOBS 

EXAMPLES OF WORK TO BE PERFORMED:

• Provides a remarkable customer service experience to citizens, internal and external customers by responding to requests in a positive, timely, effective, and professional
manner.
• Will work together as one to establish a healthy working environment by maximizing productivity and boosting team morale.
• Assist the public at the counter or by the phone to provide information about the procedures and requirements of the disposition of cases filed in the municipal court, payment of fines, court settings, time payments, deferred disposition, driver safety courses.
• Balance cash drawer daily and process all required reports.
• Perform date entry for court records; entry of citations, payments, dispositions to update status of cases, applying and forfeiting cash bonds, applying credit for time served.
• Prepare letters, notices and correspondences for incoming mail, new citations entered, deferred disposition, driving safety courses, juvenile hearings, and juror summons.
• Prepare court dockets for preliminary hearings and trials.
• Maintains trial dockets by preparing dockets, notifying defendants, attorneys, officers, complainants and witnesses, preparing and mailing subpoenas, selecting names of
prospective jurors, preparing summons and assisting the prosecutor where needed.
• Attend court sessions on scheduled court dates to provide assistance to the judge, prosecutor, attending attorneys and defendants.
• Update status on warrants and prepare warrants for delinquent citations.
• Maintain confidentiality with regards to all court files
• Performs all other related duties as assigned.
• Demonstrates the desire to learn and the ability to cross-train and perform other duties with the municipal court.
• Serves as a representative of the court within the community; coordinates and conducts community outreach and education, as assigned.
• Keep the Court Administrator informed of all problems and important issues.

OTHER DUTIES:
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

REQUIRED KNOWLEDGE, SKILLS, AND ABILITIES:
• Maintain knowledge and keeps abreast of new laws and Court Procedures and the application to each case. Makes good use of reference materials as a resource to the
position, attend training as needed.
• Must be able to work in a fast-paced environment in a friendly and courteous manner.
• Positive attitude in dealing with the public, judge, prosecutor, court administrator, and co-workers.
• Demonstrate a willingness to perform duties in a team environment.
• Basic computer skills and working knowledge of Microsoft Office products and strong typing skills.
• Ability to write records, reports, and receipts; ability to complete forms.
• Must possess time management and organizational skills and have the ability to prioritize work assignments with accuracy and detail.
• Skilled in critical thinking, listening, and following directions.
• Comprehensive ability to disseminate information quickly and perform tasks under pressure with short deadlines.
• Must be able to communicate effectively with customers and co-workers.
• Provide excellent customer service and remain professional while dealing with difficult individuals.
• Make decisions in accordance with the laws of the State of Texas and the ordinances of the City of Mansfield with prudence, Integrity and in an impartial manner.
• Effectively respond to a high-pressure environment; meet deadlines and perform multiple tasks under pressure; ability to work with frequent interruptions and changes in
priorities.

REQUIRED EDUCATION, TRAINING AND EXPERIENCE:
• High school diploma or equivalent.
• Customer Service/Cash Collections experience.
• Must possess and maintain a valid State of Texas Driver’s License.
• INCODE 9 software knowledge.
• Municipal Court Clerk Level I Certification or the ability to achieve within 12 months of hire.

DESIRED TRAINING AND EXPERIENCE:
• Bilingual

• Associate or bachelor’s degree in related field.

SPECIAL REQUIREMENTS:
• Attendance of programs provided by the Texas Court Clerk Association (TCCA) for continuing education. Must be able to travel as needed to attend education courses.

ESSENTIAL PHYSICAL FUNCTIONS:
1. The physical activity of this position

2. The physical requirements of this position
3. The visual acuity requirements including color, depth perception, and field vision.
4. The conditions the worker will be subject to in this position

AMERICANS WITH DISABILITIES
The City of Mansfield complies with the Americans with Disabilities Act of 1990 and it is our policy to ensure that no person is discriminated against based on their disability. The City of Mansfield offers equal employment opportunity to qualified individuals and strictly prohibits the discrimination against qualified individuals on the basis of disability. The City of Mansfield shall provide reasonable accommodation for applicants and employees who are otherwise qualified to perform the essential job duties when doing so does not create an undue hardship for the city.

EQUAL EMPLOYMENT OPPORTUNITY EMPLOYER
The City of Mansfield provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training. The City of Mansfield is mandated by federal law to provide a drug-free working environment for the safety of its employees and the public. All employment is contingent upon passing a post-offer employment drug test and /or
physical.

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.