Clerk of Court

 APPLY ONLINE AT https://www.liveoaktx.net/departments/human-resources/careers

Position Summary:

Under general supervision, manages all non-judicial functions for the Municipal Court and staff by setting trial dates, reviewing cases, aiding in the development of the departmental budget, and preparing reports. 

 

Essential Functions and Responsibilities:

• Collects payments and prepares deposits; reviews cashier drawers at the end of the day; provides customer services in-person and over the phone; assists defendants by setting up deferred disposition, defensive driving, 30-day extensions, and payment plans.

• Scans closed cases into computer system; tracks the clearance of warrants; works with the Police department to resolve issues as needed; responds to attorneys requesting deferred disposition or court appearances.

• Creates forms in macros for Court and Warrant Officer use; updates procedures in the Court Manual.

• Processes employee time sheets; reviews and approves vacation and sick leave; schedules training sessions for Deputy Court Clerks and Warrant Officers.

• Submits a variety of reports to appropriate departments and agencies; calculates funds needed for the Court budget.

• Prepares warrants for Judge’s signature; adds and removes cases from the computer system downloads citations; coordinates jury trials.

• Provides general administrative support to the judge, officers, and attorneys.

• Performs other duties as required or assigned.

Job Requirements:

Knowledge of:

• Cash handling and basic accounting practices and procedures.
• Supervisory principles and practices.
• Court procedures.
• General legal terminology.
• Pertinent Federal, State, and local laws, codes, and safety regulations.
• Record keeping, report preparation, filing methods, and records.
• General office policies and procedures; computers and general office equipment.

Skill in:

• Maintaining accurate reports, filing systems, and technical documents.
• Communicating effectively both verbally and in writing.
• Interacting tactfully and professionally with City staff, outside agencies, and the public.
• Typing and entering data with speed and accuracy.
• Organizing work and setting priorities to meet deadlines.
• Effectively leading, supervising, training and developing assigned staff.
• Preparing accurate reports and statements.
• Establishing and maintaining strong working relationships.
• Operating a computer and related software.

Education and Experience:

High school diploma or GED equivalent and three (3) years of experience in a municipal court setting; OR an equivalent combination of education, training, and experience.

 

Licenses, Certifications, and Equipment:

A valid State driver’s license is required.

Must possess a Level II Court Clerk certification.

 

Work is performed in a standard office environment and customer service window. Operates standard office equipment such as personal computer and related software, fax machine, and copy machine.

 

Starting Salary:

$45,779 - $49,299 annually, (DOQ) depending on qualifications.  Step increase after successful six month probation.

 

Benefits:

Education Assistance, Annual Step Increases, Certification Pay of up to $150 per month, Uniform Cleaning Allowance of $900 annually, Paid Vacation, Sick, (10) Holidays, (1) Floating Holiday and Longevity Day, Health, Dental (DHMO Plan) and Basic Life, LTD & AD&D paid at 100% for employee along with 45% dependent coverage. Voluntary plans Vision, Additional Life/AD&D, STD, and FSA.  Retirement Plan - Texas Municipal Retirement System (TMRS) the City matches two to one. An employee becomes vested with the City at five years unless eligible for prior year service credit.