Salary

$40,435.20 - $45,739.20 Annually

Location 

Coppell, TX

Job Type

Full Time

Department

MUNICIPAL COURT

Opening Date

03/08/2024

Closing Date

3/24/2024 5:00 PM Central

• DESCRIPTION
• BENEFITS
• QUESTIONS

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The Opportunity

The City of Coppell Municipal Court is seeking a dedicated Deputy Court Clerk to undertake essential front-facing clerical responsibilities, including customer interaction and professionalism, in addition to managing communication with various stakeholders such as city departments, attorneys, judges, law enforcement, and media via multiple channels. The ideal candidate will possess strong detail orientation and patience, along with a clear understanding and respect for Texas laws while maintaining a neutral stance on personal opinions. 

The Deputy Court Clerk will perform a wide range of technical and complex legal and clerical duties, requiring substantial knowledge of court processes, procedures, rules, and authority, with frequent contact with the public and adherence to confidentiality standards. They will also handle court appearances, data entry, correspondence processing, cash management, and maintain effective interaction with various stakeholders. 

Opportunity Description
To view the full scope of this opportunity, including essential job functions, CLICK HERE! 

Schedule Commitment
Regular attendance is essential to meet the needs of the public. The court's hours of operation are Monday through Friday from 8:00 am – 5:00 pm.

Pay Plan
This opportunity is non-exempt and on Pay Grade #6. The full Pay Grade Range is shown for growth and development opportunities within the grade. Salary determination is supported by budget availability and qualifications of the candidate to maintain internal equity. 

Hiring Range: $19.44-$21.99

Min $19.44 ($40,436.03) 

Mid $23.81 ($49,519.81) 

Max $28.19 ($58,625.63) 

Candidate Engagement Plan
March 8-24: Our hiring team will complete our Application Material Review and connect with qualified candidates for a Technical Phone Interview.
March 25-29: Candidates invited to participate in the next step of our hiring process are asked to complete a facilitated DISC Assessment and invited to attend in-person interview panels.

April 1-5: Panel Interviews and Writing Practical

For application support, or to check the status of your application, contact the Employee Experience Team by calling 972-304-3699.   

Eligibility

Experience

• High School Diploma/GED.
• 2+ Years experience in public customer service, data entry, cash handling, and deposit preparation.

Knowledge/Skills/Abilities

• Working knowledge of Municipal Court operations, policies, and procedures.
• Knowledge of computers and software applications.
• Knowledge of cash handling practices and processes.
• Familiar with legal definitions and terminology and with the preparation and processing of court documents.
• Ability to effectively handle customers on the court efficiently and courteously,
• Ability to use a variety of common office equipment, including personal computer, ten-key adding machine, telephone, fax machine, copy machine, and the ability to digitally document all Municipal Court data.
• Ability to communicate orally and in writing with members of various city departments, attorneys, and the public,
• Ability to meet deadlines related to court and trial appearances and filing dates, including daily posting requirements.
• Ability to assess situations, remain calm and react appropriately.

This is Coppell

Coppell Municipal Court

The Coppell Municipal Court Number 1 is dedicated and committed to promoting the highest standards in customer service, upholding the integrity of the court, and building public trust and confidence.

CLICK HERE to learn about the City of Coppell Culture!
CLICK HERE  to meet the dedicated professionals that make up the City’s departments, learn about the services they offer, and discover how we modernize, innovate, and break barriers to the government to make Coppell the place you want to be.     

In accordance with the ADA, the City of Coppell is willing to consider any reasonable accommodation.

 

AgencyCoppell, City of (TX)

Address255 Parkway Blvd

Coppell, Texas, 75019

Phone972-304-3699

Websitehttp://coppelltx.gov

Deputy Court Clerk

Salary

$39,520.00 - $45,780.80 Annually

Location 

Round Rock, TX

Job Type

Full-Time

Job Number

201801496

Department

Municipal Court - Finance

Opening Date

02/02/2024

Closing Date

3/18/2024 11:59 PM Central

APPLY ONLINE AT https://www.roundrocktexas.gov/city-departments/human-resources/job-openings/

Description

Under general supervision, the Deputy Court Clerk provides support services to the municipal court including scheduling court dockets, maintaining records of the court process, and coordinating assigned activities with the general public.

Posted range is the starting salary.  Pay rate offered is based on experience.

Examples of Duties

• Assist the public in person and by phone including retrieving information and files and providing general information regarding court fines, scheduling of court dates, driving safety courses, deferred adjudication, warrants, and processing extensions; assist the public in problem solving and research activities.

• Provide staff assistance; prepare periodic reports of municipal court activities; prepare and present staff reports and other correspondence as appropriate.

• Organize, submit, process, file and/or distribute prepared paperwork for proper signatures.

• Attend municipal court sessions to process paperwork as required.

• Perform related duties and responsibilities as required.

• Maintains data files, in both paper and electronic formats, by keying in data elements, sorting and filing.

• Collects fines and fees

• Inputs citation data into the computer system and checks it for accuracy.

Experience and Training

• High school diploma or equivalent is required.

• Two (2) years clerical and cash handling work experience is required.

• Bilingual is preferred.

Certificates and Licenses Required

• Must test for Municipal Court Clerk Certification-Level 1 within 18 months of hire.

AgencyCity of Round Rock

Address231 E. Main Street
Suite 100
Round Rock, Texas, 78664

Phone512-218-6641

Websitehttp://www.roundrocktexas.gov

Clerk of Court

 APPLY ONLINE AT https://www.liveoaktx.net/departments/human-resources/careers

Position Summary:

Under general supervision, manages all non-judicial functions for the Municipal Court and staff by setting trial dates, reviewing cases, aiding in the development of the departmental budget, and preparing reports. 

 

Essential Functions and Responsibilities:

• Collects payments and prepares deposits; reviews cashier drawers at the end of the day; provides customer services in-person and over the phone; assists defendants by setting up deferred disposition, defensive driving, 30-day extensions, and payment plans.

• Scans closed cases into computer system; tracks the clearance of warrants; works with the Police department to resolve issues as needed; responds to attorneys requesting deferred disposition or court appearances.

• Creates forms in macros for Court and Warrant Officer use; updates procedures in the Court Manual.

• Processes employee time sheets; reviews and approves vacation and sick leave; schedules training sessions for Deputy Court Clerks and Warrant Officers.

• Submits a variety of reports to appropriate departments and agencies; calculates funds needed for the Court budget.

• Prepares warrants for Judge’s signature; adds and removes cases from the computer system downloads citations; coordinates jury trials.

• Provides general administrative support to the judge, officers, and attorneys.

• Performs other duties as required or assigned.

Job Requirements:

Knowledge of:

• Cash handling and basic accounting practices and procedures.
• Supervisory principles and practices.
• Court procedures.
• General legal terminology.
• Pertinent Federal, State, and local laws, codes, and safety regulations.
• Record keeping, report preparation, filing methods, and records.
• General office policies and procedures; computers and general office equipment.

Skill in:

• Maintaining accurate reports, filing systems, and technical documents.
• Communicating effectively both verbally and in writing.
• Interacting tactfully and professionally with City staff, outside agencies, and the public.
• Typing and entering data with speed and accuracy.
• Organizing work and setting priorities to meet deadlines.
• Effectively leading, supervising, training and developing assigned staff.
• Preparing accurate reports and statements.
• Establishing and maintaining strong working relationships.
• Operating a computer and related software.

Education and Experience:

High school diploma or GED equivalent and three (3) years of experience in a municipal court setting; OR an equivalent combination of education, training, and experience.

 

Licenses, Certifications, and Equipment:

A valid State driver’s license is required.

Must possess a Level II Court Clerk certification.

 

Work is performed in a standard office environment and customer service window. Operates standard office equipment such as personal computer and related software, fax machine, and copy machine.

 

Starting Salary:

$45,779 - $49,299 annually, (DOQ) depending on qualifications.  Step increase after successful six month probation.

 

Benefits:

Education Assistance, Annual Step Increases, Certification Pay of up to $150 per month, Uniform Cleaning Allowance of $900 annually, Paid Vacation, Sick, (10) Holidays, (1) Floating Holiday and Longevity Day, Health, Dental (DHMO Plan) and Basic Life, LTD & AD&D paid at 100% for employee along with 45% dependent coverage. Voluntary plans Vision, Additional Life/AD&D, STD, and FSA.  Retirement Plan - Texas Municipal Retirement System (TMRS) the City matches two to one. An employee becomes vested with the City at five years unless eligible for prior year service credit. 

Position Information

APPLY ONLINE AT https://www.austincityjobs.org/postings/116596

Position Information

Posting Title	Court Clerk Assistant - Bilingual (English/Spanish)
Job Requisition Number	COA091201
Position Number	100730
Job Type	Full-Time
Division Name	Municipal Court
Minimum Qualifications	Education and/or Equivalent Experience: Graduation from an accredited high school or equivalent plus four (4) years of related experience OR Associates degree plus two (2) years of related experience Licenses or Certifications: None.
Notes to Applicants	Employment Application: The City of Austin employment application is an official document; incomplete applications will not be considered. Please be sure to detail on the application all current and previous employment that you wish to be considered as part of your qualifications. The Employment Record should be complete with job titles, employment dates, job duties, functions and responsibilities for each position held. Starting salary will be based on overall relevant experience from your application. A Résumé is required, but statements such as “see résumé” will not be accepted. You may use “N/A” for fields that are not applicable. Please note that Austin Municipal Court may close the job posting at any time after 7 days from the date of the initial advertisement. Once the job posting has closed, applications cannot be changed. Additional Information: Skills assessments may be used to determine selection for interview process after initial applicant review. This position will require a pre-employment Criminal Background Investigation (CBI) Working with the City of Austin provides a number of health and welfare benefits such as low-cost medical, dental, vision, paid leave time, a highly competitive retirement plan, training opportunities and more. Please click HERE for more information. This position is eligible for Public Service Loan Forgiveness (PSF) Program. This program is a federal program that is intended to encourage individuals to work in public service by forgiving the balance of their federal student loans. To learn more about the Court Clerk Assistant positions at Austin Municipal Court, please watch this video https://www.youtube.com/watch?v=944iAG0EMys
Pay Range	$21.78 – $24.50 per hour
Hours	Please note: Schedule may include days, evenings, nights, weekends and/or holidays. Municipal Court is a 24 hour, 7 days per week business operation. Schedule/location may change based upon business needs.
Job Close Date	03/25/2024
Type of Posting	External
Department	Municipal Court
Regular/Temporary	Regular
Grant Funded or Pooled Position	Not Applicable
Category	Professional
Location	6800 Burleson Road, Building 310, Ste 175 Austin, TX 78744
Preferred Qualifications	Preferred Experience: Experience handling monetary transactions (cash, credit card, checks, money orders, etc.). Experience performing multiple tasks using multiple computer programs (such as: Word, Database systems, Excel). Bilingual in English/Spanish.
Duties, Functions and Responsibilities	Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned. Responds to customers regarding legal options to satisfy cases, including fines, trials or hearings, drivers safety, deferred dispositions, warrants, extensions, jail bond outs, posting of bonds, filing motions and others as appropriate to criminal and administrative case types. Updates case files in the Court’s case management system as contact is made with customers, judges, prosecutors, defense attorneys, witnesses and others. Applies payments as appropriate, balances cash drawers, and prepares deposits of considerable amounts of money daily. Reviews financial information and applications to negotiate with customers to set-up payment plans to include weekly monitoring. Coordinates with prosecutors and police officers their availability to schedule hearings, trials and appearances on dockets. Prepares official court documents to prepare for court cases. Prepares cases for transfer to other courts as appropriate. Contacts defendants, prosecutors, defense attorneys, officers and others regarding court appearances and non-compliance issues. Researches names, addresses and telephone numbers of defendants using various databases to facilitate contact and case compliance. Assists judge in courtroom, monitors and attends to juror needs, coordinate courtroom activity (including maintaining order). Generates complaints (official charging instruments), prepares summons and subpoenas, and prepare paperwork such as defendants histories for use at appearance docket. Monitors cases for compliance, process cases in accordance with legal requirements, and prepares documentation for judges and prosecutors, including warrant of arrest. Compiles data/information, tracks and monitors for performance measures and/or reports; Investigates and recommends resolution of procedural and operational problems. Responsibilities – Supervisor and/or Leadership Exercised: None.
Knowledge, Skills and Abilities	Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed. Knowledge of appropriate laws, policy or procedures dependent on circumstances. Knowledge of court proceedings. Knowledge of city practices, policy and procedures. Skill in oral and written communication. Skill in handling multiple tasks and prioritizing. Skill in using computers and related software. Skill in data analysis and problem solving. Ability to handle hostile or difficult customers. Ability to retain knowledge of historical laws and procedures. Ability to perform basic mathematical calculations. Ability to use document scanners and related software applications. Ability to communicate effectively with diverse groups of individuals utilizing tact and diplomacy. Ability to establish and maintain good working relationships with other City employees and the public. Ability to exercise discretion in confidential matters.
Criminal Background Investigation	This position has been approved for a Criminal Background Investigation.
EEO/ADA	The City of Austin is committed to compliance with the Americans with Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call (512) 974-3210 or Texas Relay by dialing 7-1-1. The City of Austin will not discriminate against any applicant or employee based on race, creed, color, national origin, sex, gender identity, age, religion, veteran status, disability, or sexual orientation. In addition, the City will not discriminate in employment decisions on the basis of an individual’s AIDS, AIDS Related Complex, or HIV status; nor will the City discriminate against individuals who are perceived to be at risk of HIV infection, or who associate with individuals who are believed to be at risk.
Information For City Employees: If you are an employee within	the department, are in good standing and meet both the minimum and preferred qualifications, then you will receive an initial interview.

Supplemental Questions

Required fields are indicated with an asterisk (*).

1. * The minimum qualifications for the Court Clerk Assistant – Bilingual position are: Graduation from an accredited high school or equivalent, plus four (4) years of related experience OR graduation with an associate degree from an accredited college or university, plus two (2) years of related experience. Must be bilingual (English/Spanish) and pass pre-employment assessment. Do you meet these minimum qualifications?
   • Yes
   • No
2. * Are you bilingual in Spanish and English?
   • Yes
   • No
3. * This position requires a criminal background investigation (CBI). By selecting the following, you are acknowledging that you understand if you are selected as a top candidate for this position, you will need a successful CBI to be hired.
   • I acknowledge and understand this position requires a Criminal Background Investigation.
4. * Please list all days and/or hours that you cannot regularly work.

   (Open Ended Question)

5. * Please describe your experience in handling cash or processing payments and indicate the position(s) listed on your application that support(s) your answer.

   (Open Ended Question)

6. * Please indicate the number of years of experience you have using a computer in the workplace and indicate the position(s) listed on your application that support(s) your answer.

   (Open Ended Question)

7. * Please describe your experience working in customer service and indicate the position(s) listed on your application that support(s) your answer.

   (Open Ended Question)

Optional & Required Documents

Required Documents

1. Resume

Optional Documents

1. Cover Letter

JOB DESCRIPTION

• Job description statements are intended to describe the general nature and level of work being performed by employees assigned to this job title.  They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required.

Effective Date:                                February 2024

Job Title:                                           Warrant Clerk

Department:                                     Municipal Court

Reporting Responsibility:            Assistant Court Administration

SCOPE OF SUPERVISION:                     N/A

FLSA CLASSIFICATION:                          Non-exempt

Pay Grade:                                                   15

I.              JOB SUMMARY:  Under direct supervision of the City Secretary/Assistant Court Administrator. Performs clerical and quasi-judicial administrative functions necessary to support the Municipal Court, requiring knowledge of Municipal Court procedures and traffic laws.  Provides support to the Warrant Officer and Court Clerk II in their functions of administering justice. Has extensive public contact requiring judgment, initiative, discretion, and tact.

Ability to handle multiple tasks simultaneously.  Must have effective communication skills, ability to work in fast-paced, high stress environment, and deal with conflict. Must have cash handling experience  Preference will be given to a candidate that has experience with Municipal Court procedures and Incode software.  Spanish language skills are a plus. A completed application is required for this position.  Applications can be obtained from our website:  www.ci.windcrest.tx.us or at City Hall, 8601 Midcrown, Windcrest, TX 78239.  EOE.

II.         JOB REQUIREMENTS:

A.        EDUCATION AND/OR EXPERIENCE:  Must have a high school diploma or a GED; six months related experience and/or training preferred. 

B.        CERTIFICATES, LICENSES, REGISTRATIONS:  Possess 32 Hour New                Clerk training through Texas Municipal Court Education Center (TMCEC)

           and obtain Court Clerk Level I Certification within first year of employment. Ability to obtain Notary Public Certificate within first year of employment.

C.        CONTINUING EDUCATION:  Attendance of programs provided by the Texas Municipal Court Education Center (TMCEC) for continuing education.

D.        SKILLS:

• 1.         READING: Ability to read and comprehend simple to complex instructions, including but not limited to: laws and ordinances, technical reports, manuals, correspondence and memos, office communications, legal opinions, policies and procedures.

2.         WRITING: Ability to communicate effectively in writing.

3.         MATH: Operation of calculator and computer.

4.         REASONING: Ability to apply common sense understanding to carry out instructions. Ability to deal with standardized situations with occasional variables. Ability to discern when other parties need to be involved in validating priorities.  Skill in organizing resources and establishing priorities.

5.         SPEAKING: Effective verbal communication skills required.

6.         INTERPERSONAL: Ability to interact with staff, the general public, Mayor, City Council, Judge, Prosecutor, Clear verbal communication skills required.

7.         OTHER JOB SKILLS: Skill in the use of computers and computer                           networks

III.                    JOB DUTIES/ESSENTIAL JOB FUNCTIONS:

A.        Provide and assist public, either in person or by telephone, with  information on status of citations, compliance dismissals, requests for continuance, and warrants.

                      B.       Receives and processes daily payments on citations, payment          plans, deferred dispositions, and/or warrants.

C.        Processes mail received by the Municipal Court related to      warrants.

                      D.       Processes Cash Bonds and PR Bonds for warrants of arrest.

                        E.        Prepares notices and warrants for “Failure to Appear” in Municipal                                       Court and monitors warrants files.

F.         Attends all Municipal Court Sessions.

                     G.       Creates and maintains all warrants and capias pro fine Warrants

                     H.        Issue Out of State Violator Compact

                      I.          Follows up on defendants with outstanding balances owed

                     J.         Sends balance due letters to defendants that have defaulted on                                           payment agreements.

                    

K.        Issues show cause hearings for defendants with past due                                          balances

                     L.         Maps out geographic location of warrants for Warrant Officer

                     M.        Communicates with Warrant Officer Warrant Activity

                     N.         Tracks all warrant activity

                     O.         Creates warrant officer monthly report

                     P.         Process Bonds and PR Bonds

                     Q.         Sends Warrants to Omni

                     R.        Updates Omni System of Changes relating to Warrants

                     S.         Files and maintains filing system of all warrants

                     T.         Assists in support of the Municipal Court with any other duties as assigned.

          U.     Prepares Administration Reception area and Council Chamber for all Municipal Court Sessions.

IV.       OTHER JOB FUNCTIONS:

A.         Receive telephone calls and visitors; ascertain nature of business, answer broad spectrum of questions, resolve problems and/or take appropriate action for their resolution, direct calls and visitors to appropriate person for disposition.

B.         Process online payments.

C.         Notarizes documents for customers

D.         Operate all standard type of office equipment.

• V.        WORKING CONDITIONS AND JOB DEMANDS: Work may, on occasion,            involve exposure to unusual elements, such as extreme temperatures, dirt, dust,   fumes, smoke, unpleasant odors, and/or loud noises. Work environment involves   minimal exposure to physical risks, such as operating dangerous equipment or working with chemicals.
•            

JOB DUTIES	PERCENT OF TIME	STRENGTH	PHYSICAL DEMAND
ESSENTIAL FUNCTIONS	75%	M	A B C D E F G H I J K M N O P Q R S
OTHER JOB FUNCTIONS	25%	L	A B C D E F G H I J K M N O P Q R S

•             ESSENTIAL FUNCTIONS - LISTED IN DESCENDING ORDER OF             FREQUENCY; IN THE STRENGTH COLUMN, S= SEDENTARY, L= LIGHT,
• M= MEDIUM, H= HEAVY, VH= VERY HEAVY.
•             PHYSICAL DEMANDS - SEE CODE LISTED IN PHYSICAL DEMAND       COLUMN; A= STANDING, B= SITTING, C= WALKING, D= LIFTING,
• E= CARRYING, F= PUSHING/PULLING, G= REACHING, H= HANDLING,
•  I= FINE DEXTERITY, J= KNEELING, K= CROUCHING, L=CRAWLING,
• M= BENDING, N= TWISTING, O= CLIMBING, P= BALANCING, Q= VISION,
• R= HEARING, S=TALKING, T= FOOT CONTROLS, U= OTHER

VI.       NON-PHYSICAL DEMANDS: Change of tasks, performing multiple tasks simultaneously and working with others as part of a team, noisy/distracting   environment, irregular schedule/overtime and tedious exacting work.

• VII.       MACHINES, TOOLS, EQUIPMENT AND WORK AIDES:  Computer, workstation and/or laptop, phone, copier and fax.

Position: Relief Courtroom Deputy

Job Number: USDC 24-11

Closing Date: March 20, 2024

Starting Salary: Up to $66,980 (CL 26) (salary commensurate with experience)

Transfers within the Judiciary will be considered for a salary match up to CL-26

Location: San Antonio, TX

Position Overview:

The United States District Court for the Western District of Texas is current looking for a Relief Courtroom Deputy for the San Antonio Division. The Relief Courtroom Deputy will assist Federal Judges as a courtroom deputy when a Judge’s regularly assigned courtroom deputy is unavailable. The incumbent manages the court docket, performs full courtroom duties, prepares orders and judgements, and processes all court-related documents. As a Clerk's Office staff member, the Courtroom Deputy serves as a liaison with the judge, the Clerk's Office, chambers staff, attorneys, federal agencies, and the public. In addition, the incumbent may perform financial clerk duties, assist Visiting Judges, and perform miscellaneous tasks assigned by the Divisional Manager.

Responsibilites:

• Manage judge’s caseload in the absence of the regularly assigned courtroom deputy. Calendar and regulate the movement of applicable cases. Monitor the filing of pertinent documents and timely responses to judicial orders. Set dates and times for hearings, trials, and conferences. Keep judge and immediate chambers staff informed of case progress or impending changes.
• Attend court sessions and conferences - Assist with the orderly flow of proceedings, which includes administering oaths, setting up the courtroom, assuring the presence of all necessary participants, managing exhibits, and assisting with electronic evidence presentation systems. Take notes of proceedings, rulings, notices, and prepare minute entries electronically.
• Draft form orders and judgments for the judge's approval, prepare and docket orders, pleadings, judgments, and minutes utilizing the Court's electronic filing system (CM/ECF).
• Review the quality of electronically filed documents, ensuring that all orders and automated entries are appropriately and accurately docketed.
• Receives and reviews incoming documents for conformity with appropriate rules, practices, and court requirements.
• Inform jury clerks of upcoming trials, need for jurors, etc. Assist the judge and parties in jury selection and maintain records of jury selection and attendance.
• Carries out court accounting functions in order to effectively maintain the integrity of court accounting records and files at the divisional office level.
• Monitors and assesses divisional office financial functions to ensure compliance with established policies, internal control guidelines and financial standards.
• Establish accurate financial records for criminal debt and any civil filing fee obligations.
• Review daily mail log to assist cashiers with properly receipting funds.
• Prepares vouchers for disbursement of cash bonds and civil judgments.
• Assist the Clerk's Office as needed, and all other duties as assigned.

Qualifications:

• Two years specialized court experience or equivalent work experience in a legal environment or closely related field.
• Prior experience with the Court's case management system (CM/ECF) is preferred.
• Proficient skill with Microsoft Office, Adobe Acrobat, and Outlook.
• Attention to detail and accuracy, and ability to perform quality control.
• Understand legal terminology.
• Commitment to providing excellent customer service.
• Interact effectively and appropriately with others as a team.
• Exhibit excellent judgment, temperament, integrity, trustworthiness, resilience, and character required

of a judiciary employee. • Ability to maintain confidentiality, handle sensitive information, and exercise discretion at all times.

• Self-motivated, professional demeanor even in a stressful, fast-paced environment, and excellent communication and interpersonal skills.
• Availability for overtime and occasional overnight travel is required.

Application Procedure:

Qualified candidates may apply by submitting a cover letter (include job title/number listed above), detailed resume, salary history, e‐mail address, and a daytime phone number to: www.txwd.uscourts.gov > Court Info > Jobs > Current Employment Opportunities & Online Application.

The United States Courts reserves the right to modify the conditions of this job announcement, or to withdraw the announcement, any of which may occur without prior written or other notice. More than one position may be filled from this posting. In the event that a position becomes vacant in a similar classification, within a reasonable time of the original announcement, the Court Unit Executive may elect to select a candidate from the applicants who responded to the original announcement without posting the position. The Court is not authorized to reimburse travel expenses for interviews or relocation. This position is subject to mandatory electronic direct deposit of salary payments.

Applicant Requirements and Conditions:

• All applicants must be a U.S. citizen or must be a lawful permanent resident (i.e., green card holder) and seeking U.S. citizenship.
• Applicants scheduled to interview should advise the Human Resources staff if any accommodation is needed.
• Applicants are advised that false statements or omission of information on any application materials may be grounds for non-selection, withdrawal of an offer of employment, or dismissal after being employed.
• Employees of the U.S. Courts serve under "Excepted Appointments" and are considered "at-will" employees (except for probation officers who may be removed for cause).
• Employees will be hired provisionally pending the results of a background investigation.
• All employees are required to adhere to the Code of Conduct for Judicial Employees (available for review upon request).
• Only the most qualified candidates will be invited for a personal interview.
• Other conditions not listed above may be applicable.

The United States District Court is an Equal Opportunity Employer.

APPLY ONLINE AT CITY OF PFLUGERVILLE

Deputy Court Clerk

•  Closes 10-Mar-2024 (PST)
•  Municipal Court
•  Pflugerville, TX, USA
•  35325-45040 per year
•  Hourly
•  Full Time

It's a great time to work in Pflugerville!

The City of Pflugerville is seeking its next Deputy Court Clerk to join our team! The person we seek will believe in and exhibit the City's P.F.I.R.S.T. core values: Positive, Forward-thinking, Integrity, Resilience, Service, and Teamwork.

City of Pflugerville employees enjoy three (3) weeks of paid vacation along with 14 paid holidays a year and an attractive retirement plan where the City puts in 2 dollars for every 1 dollar you put into retirement!

As a Deputy Court Clerk for the City, you will be providing excellent customer service in processing a wide variety of court cases of the Pflugerville Municipal Court. This position processes collection of fines, court costs, and payments.

Essential duties and responsibilities:

• Collects public funds at the Municipal Court service window by receiving cash, checks, money orders, and credit card payments in person, by mail, and online; issues receipts and credits payments on account for fines and other Court-related business for transactions requiring knowledge of payment and status codes, regulations, and departmental policy.
• Attends walk-in customers, and receives court documents from public, defendants, and attorneys. Provides public information and customer service assistance by explaining court procedures and the different options available to defendants in person, by telephone, mail, e-mail, or fax. Refers customers to appropriate staff for assistance with sensitive and private matters.
• Processes online payments and enters notes in the case management system to release paid violations.
• Exercises initiative, judgment, and discretion when handling confidential and sensitive information.
• Verifies daily collections of court fines and fees.
• Processes and reviews community service orders, verifies completion of community service hours, submittal to the court; dates and closes case.
• Prepares and schedules cases for Show Cause hearings on defendants that fail to comply with court agreements or fail to meet their payment schedule.
• Prepares and mails appropriate court case letters and documentation to defendants.
• Processes daily recording of case disposition, court orders, and arraignments in the case management system.
• Answers inquiries or questions concerning court matters in person, by telephone, mail, e-mail, or fax.
• Explains procedures, options, and forms to parties in case.
• Verifies insurance coverage and updates/closes file.
• Provides other general office services as required.

Qualifications and Skill Requirements:

Formal Education: High School Diploma or GED.
Relatable Work Experience: Two (2) years of experience in Municipal Court. Valid Texas Driver's License. Must be able to obtain and maintain Court clerk Level I certification within 12 months of hire date.
Preferred Qualifications: Municipal Court Clerk Certification.

Disclaimer: Unless otherwise stated, applicants are permitted to substitute two years of related full-time experience for one year of higher education or one year of related higher education for two years of experience to meet the minimum requirements of the job. One year of full-time experience is define as 30 or more hours worked per week for 12 months. One year of higher education is defined as 30 credit hours completed at an accredited college or university.

Benefits Overview:

• 10 hours of vacation leave per month, 3 weeks per year.
• 8 hours of sick leave per month, 12 days per year.
• Sick leave incentive pay- Employees are compensated in December each year for 25% of their unused sick leave accumulated during the preceding fiscal year.
• Medical insurance and benefits provided at zero premium cost to the employee.
• 50% employer dependent health benefits premium contribution.
• Dental benefits are provided at zero premium cost to the employee.
• 24 hours of paid personal holiday leave each fiscal year.
• 10 wellness hours each fiscal year for eligible preventive and mental health services.
• Longevity pays of $8 per month begins with the first anniversary and will be paid on a separate paycheck in December of each year.
• Retirement plan includes a 7% contribution of an employee's gross salary to the Texas Municipal Retirement System (TMRS) with a City contribution match of 2 to 1 (14%) at retirement.
• Retirement eligibility requires 5 years of service at age 60 or 20 years of service at any age.
• Employees also have an additional retirement fund option to participate in a 457 plan.
• Long-Term Disability is employer-paid and covers 60% of the employee's salary up to $7,500.
• Military leave provides up to 15 days of paid leave per fiscal year for eligible employees.
• Education reimbursement assistance up to $5,000 per fiscal year.
• Employer-paid basic term life insurance policy two (2) times an employee's base salary, up to 325K maximum.
• 40 paid service hours are available to volunteer within our community.
• Up to 160 hours of paid parental leave to eligible employees following the birth of an employee's child or the placement of a child with an employee in connection with adoption, foster care, or other legal placement to care for and bond with the child.

For more details about the benefits offered by the City please visit https://www.pflugervilletx.gov/city-government/people-and-culture/benefits.

If you are interested in making a difference in the community and wish to be a part of the Pflugerville team, go to pflugervilletx.gov under Employment Opportunities and apply today!

Title: Lead Court Services Assistant

Link to Apply: https://garlandtx.wd1.myworkdayjobs.com/en-US/Garlandcareers/job/Lead-Court-Services-Assistant_JR100590

Summary

Responsible for supervising the scanning, indexing and processing of citations and other judicial paperwork through the Municipal justice system’s Mail/Bond, Dockets, Data Entry/Warrants, Online Services and Window/Phone units.

Target Hiring Range: $35,422 - $40,394 annually, commensurate with experience

Essential Duties and Responsibilities

• Prepare schedule of assignments in order to maintain adequate coverage.
• Train staff on Court rules, legislative updates, policies and procedures; assign and oversee subordinates daily work tasks.
• Verify balance sheets for each clerk when a cash drawer is closed, as well as deposits and payments for court, warrant unit and jail for accuracy and completeness.
• Maintain the daily citation reconciliation report for management.
• Scan court documents into electronic format for ongoing judicial transference and processing of information (Open Records request, research, management reports and etc).
• Oversee, assist and resolve public inquiries/problems encountered by staff related to the Municipal Court operations.
• May assist with obtaining, processing and reviewing legal documents for all judicial departments for completeness, timeliness and conformity to legal requirements.
• May supervise the preparation and updates of the court calendars and assist with the reviewing of case files for completeness and further processing requirements prior to and after court proceedings.
• May research, prepare and process cases for warrants (Alias, Bench and Capias) and issue writs, warrants and other official court documents and correspondents as needed by the Municipal Court.
• Ensure daily workloads are completed each day, or reallocate staff to finish all day tasks.
• Participate in IT system updates related to Court processing.

Minimum Qualifications

• 6 months to 1 year advanced training past the high school level
• 4 years related Court / law enforcement experience

Or an equivalent combination of education and experience sufficient to successfully perform the essential functions of the job.

Preferred Qualifications

Education/ Experience:  

• Associate’s degree in IT Systems, Computer Systems, Public Administration, Law Enforcement or related area of study 
• 4-6 years experience in a Municipal Court environment, Law enforcement office or government customer service position

Knowledge, Skills & Abilities:        

• Comprehensive knowledge of cash handling and payment processing procedures
• Comprehensive knowledge of court and legal operations
• Comprehensive knowledge of electronic filing and indexing
• Excellent communication skills in both oral and written correspondence
• Skill at accurately scanning documents and indexing
• Skill in Microsoft Office (Excel, Word, Outlook, Access)
• Skill in leading a team of employees

Licenses and Certifications

• Valid Class C Texas driver's license

Physical Requirements / Work Environment

The incumbent works in a typical office environment; because the work environment requires face-to-face interaction with customers the incumbent may be exposed to high stress non-violent confrontational situations. The incumbent is expected to adequately use verbal skills to defuse interpersonal confrontation or conflict.

Job Details

Category:  Full Time
Position Status:  Open
Salary:  $54,182.00 to $67,727.00 annually DOQ
Posted:  January 31, 2024
Closing:  Open Until Filled

Municipal Court Supervisor  

The City of Richland Hills, Texas (pop. 8,000) is seeking a Municipal Court Supervisor who will, under the direction of the Director of Administrative Services, oversee and coordinate the activities of municipal court programs and services, ensuring compliance with applicable procedures, policies, regulations and statutes.

View the Municipal Court Supervisor Job Description (PDF).

The City

The City of Richland Hills is a small community in the Dallas/Fort Worth metropolitan region. It is an organization deeply committed to providing quality services to the community, creating a culture of professionalism, respect, dignity, and trust; promoting honesty, integrity and teamwork. We seek candidates who have an ability to use innovation and initiative in decision-making to better serve the public.

Job Requirements

This position requires a high school diploma or equivalent and completion of two years of college coursework in Criminal Justice or a related field or at least five years of experience as a municipal court clerk. In addition, this position requires five years of responsible customer service experience and knowledge on pertinent federal, state and local codes, laws, and regulations. Must be proficient in using various software applications including Excel, Word and have general accounting and cash handling. Due to Criminal Justice Information Security (CJIS) requirements, the candidate must never have been convicted, put on court-ordered community supervision, or probation for any criminal offense above the grade of Class B misdemeanor or a Class B misdemeanor within the last ten years from the date of the court order. Class A Misdemeanor Conviction, Deferred Adjudication, or Felony Conviction are permanent disqualifiers. Possession of an appropriate, valid Texas driver's license

Possession of a Certified Municipal Level I Court Clerk Certificate and ability to obtain certification as a Certified Municipal Level II Court Clerk within three (3) years of employment and maintain certification for the duration of employment. Possession of or ability to obtain a Notary Public within three months of employment. Texas Crime Information (TCIC)/Texas Law Enforcement Telecommunications System (TLETS): complete training within six (6) months of start date. Criminal Justice System Information Services (CJIS) “Security Awareness Training”: complete training within six (6) months of start date..

Compensation

Starting pay is $54,182.00 to $67,727.00 annually depending on qualifications.

Additional benefits include: TMRS - 7% match 2 to 1; Medical, dental, life insurance and long-term disability at no cost to employee; in addition, the city provides optional benefits such as: 457 deferred compensation, flexible spending, and vacation, sick leave, and 11 paid holidays.

To Apply

Please submit application to Human Resources, 3200 Diana Drive, Richland Hills TX 76118 or email to Karen Evans. Fill out the Job Application (PDF).

Position will remain open until filled; applications will be reviewed when submitted.

Equal Employment Opportunity Employer

The City of Richland Hills does not discriminate on the basis of race, color, national origin, gender, religion, age, veteran and/or disability status in employment or provisions of service.

Apply here

Job Summary

Under general direction of the Court Administrator. Responsible for all clerical and quasi-judicial administrative functions of the municipal court.

Starting Pay DOQ

$16.29

Essential Duties and Responsibilities

Essential functions may include any of the following duties, knowledge, and skills. This is not a comprehensive listing of all functions and duties performed by an employee in this role; employees may be assigned duties which are not listed below. The job description does not constitute an employment agreement and is subject to change at any time by the employer.

• Perform complicated administrative duties and clerical functions requiring considerable discretion and specialized knowledge of Courts, court operations, policies and procedures.
• Enter citations filed by officers and complaints filed by citizens; maintain all records pertaining to each case.
• Prepare complaints for State Law and City Ordinance violations.
• Prepare search warrants and arrest warrants for Judges signature.
• Administer oaths and affidavits, affix seal of the Court thereto.
• Schedule cases for hearings and verify the Court Docket before court is in session; notify defendants, jurors and police officers of court appearances.
• Maintain and keep status current on each case filed.
• Assist customers with questions regarding tickets and payment of fines.
• Collect fines, fees, bonds and miscellaneous cash receipts.
• Write and balance cash receipts and prepare deposits when necessary.
• Deal courteously and effectively with customers and other city employees.
• Regular attendance and punctuality are an essential function of this job.

Knowledge, Skills and Abilities

• Display good decision making abilities.
• Able to do arithmetic calculations; read, write and converse in English.
• Be able to push, pull, lift and/or drag up to 40 pounds.
• Self-starter, work independently.
• Good organizational skills; type 50 wpm, 10 key by touch, computer proficient.
• Working knowledge of accounting procedures and data processing.
• Good working knowledge of the Municipal Court System, polices, procedures and laws.

Education, Experience and Certification

• High School Diploma or GED.
• Four years of general business and clerical experience involving public contact.
• Two years of experience in Municipal Court.
•  Texas Municipal Court Clerks Certification Level I.
• Notary Public or able to obtain.
• Must be able to be Bonded.
• Must be able to attend the required 12 hours of continued education each year.